Administrative Officer

Stafflink Services Pte Ltd; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

An engineering solutions provider in Singapore is seeking an Administrative Officer to manage vehicle administration, oversee office facilities, and provide general administrative support. The ideal candidate will have a diploma in Business Administration, 2-3 years of relevant experience, and strong organizational skills. This role offers a Monday to Friday schedule, with occasional Saturday work.

Qualifications

• 2–3 years of administrative experience, preferably in a corporate or engineering setting.
• Meticulous record-keeping and initiative-taking skills.
• Good attendance, punctuality, and professionalism required.

Responsibilities

• Manage vehicle insurance, road tax, servicing, and disposal.
• Oversee service contracts and coordinate cleaning staff.
• Arrange flights, hotels, and maintain travel records.
• Prepare meeting minutes and support document flow.

Skills

Proficient in Microsoft Office (Word, Excel, PowerPoint)

Strong organizational skills

Good communication and interpersonal skills

Ability to multi-task

Education

Diploma in Business Administration, Office Management, or relevant field

Job description

• Location: Tuas West (walking distance from the MRT)
• Monday - Friday: 9AM - 5:30PM, 9AM - 12PM Sat(Once a month)

A well-established engineering solutions provider specializing in marine, industrial, and technical services, delivering high-quality engineering support, repairs, and operational reliability for global clients.

Key Responsibilities:

1. Vehicle & Transport Administration
   Manage vehicle insurance, road tax, servicing, traffic summons, mileage tracking, and disposal/transfer.
2. Office Facilities & Vendor Coordination
   Oversee service contracts, coordinate cleaning staff, and manage flowers/gift deliveries.
3. Communications & Office Infrastructure
   Manage corporate mobile plans, usage charges, and update office phone lists.
4. Travel & Logistics
   Arrange flights, hotels, and maintain travel records.
5. Procurement & Inventory
   Handle purchase requisitions, stock tracking, supplier invoices, and petty cash.
6. Documentation & Meetings
   Prepare meeting minutes, maintain Kaizen/Technical Contract Registers, and support document flow.
7. General Admin Support
   Provide reception coverage and assist management with ad-hoc administrative tasks.

Requirements:

• Diploma in Business Administration, Office Management, or relevant field.
• 2–3 years of administrative experience, preferably in a corporate or engineering setting.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Strong organizational skills, meticulous record-keeping, and the ability to multi-task.
• Good communication and interpersonal skills.
• Willing to take initiative and support ad-hoc tasks when required.
• Able to maintain good attendance, punctuality, and professionalism consistently.

HOW TO APPLY:

Interested applicants, please click on “Apply Now”.

We regret only shortlisted candidates will be notified.

Stafflink Services Pte Ltd

EA Licence No.: 04C4294

EA Personnel: Chua Xue Min (Joesefyn)

EA Personnel Reg. No.: R23113090