Administrative Executive - Administration and HR Operations

Caliber8 Pte Ltd; Singapore; On-site; SGD 32,000 - 41,000; Full time

Job summary

Caliber8 Pte Ltd is seeking an Administrative Executive to support its ship management services team with daily office administration and HR operations.

The role involves coordinating recruitment processes, managing records, handling payroll-related information, preparing reports, scheduling meetings, and liaising with vendors. Fresh graduates are welcome to apply and the candidate should be able to work independently while collaborating with the team.

Qualifications

• GCE A-Level or Diploma in Business Admin, HR or related field.
• Fresh graduates welcome; relevant admin/HR experience is a plus.
• Proficient in Word, Excel and Outlook.
• Strong communication and coordination skills.
• Able to handle confidential information with discretion.
• Willing to learn and work independently or with others.

Responsibilities

• Provide administrative support to ensure smooth daily office operations.
• Maintain employee records, databases and filing systems accurately and confidentially.
• Assist with recruitment coordination, interview scheduling, onboarding and offboarding arrangements.
• Support leave and attendance administration and collate information for payroll processing.
• Prepare correspondence, reports and other documents.
• Coordinate meetings, appointments and travel arrangements as required.
• Manage office supplies and liaise with vendors and service providers.
• Process invoices, expense claims and supporting documentation.
• Assist with staff activities and other administrative or HR tasks assigned.

Skills

Communication skills

Organisational skills

Coordination skills

Education

GCE A-Level / Diploma

Tools

Microsoft Word

Microsoft Excel

Outlook

Job description

Our client is seeking an Administrative Executive to support its ship management services team in daily office administration and HR operations.

Key Responsibilities

• Provide administrative support to ensure smooth daily office operations.
• Maintain employee records, databases and filing systems accurately and confidentially.
• Assist with recruitment coordination, interview scheduling, onboarding and offboarding arrangements.
• Support leave and attendance administration and collate information for payroll processing.
• Prepare correspondence, reports and other documents.
• Coordinate meetings, appointments and travel arrangements as required.
• Manage office supplies and liaise with vendors and service providers.
• Process invoices, expense claims and supporting documentation.
• Assist with staff activities and other administrative or HR tasks assigned.

Requirements

• GCE A-Level, Diploma or equivalent qualification, preferably in Business Administration, Human Resources or a related discipline.
• Relevant administrative or HR support experience would be advantageous. Fresh graduates are welcome to apply.
• Proficient in Microsoft Word, Excel and Outlook.
• Good communication, organisational and coordination skills.
• Detail-oriented and able to handle confidential information with discretion.
• Responsible, willing to learn and able to work independently and collaboratively.
• Availability to start immediately or at short notice would be advantageous.

All applications will be treated in strict confidence and used for recruitment purposes only. We regret that only shortlisted candidates will be notified.