Administrative Executive (5 days per week)

ELEC-PRO TECHNOLOGY PTE. LTD.; Singapore; On-site; SGD 36,000 - 50,000; Full time

Job summary

ELEC-PRO TECHNOLOGY PTE. LTD. is seeking an Admin Executive in Singapore to support general administration, invoicing, procurement, asset tracking, and information dissemination. The role is a 5-day work week with responsibilities spanning office operations and cross-department coordination.

The ideal candidate holds a Higher Nitec/ Diploma/ Degree and has strong Excel skills along with data management software knowledge. A proactive, team-oriented, detail-driven professional is preferred.

Qualifications

• Higher Nitec/ Diploma/ Degree in any discipline.
• Knowledge of Excel and other data management software.
• Technical background and/or Services background to support the customer requirement.
• Team player and able to multi-task efficiently.
• Self-starter and result-oriented with strong analytical skills.
• Innovative and proactive.

Responsibilities

• General Administration: Manage daily office operations and provide administrative support to staff.
• Organize and maintain filing systems, both electronic and paper based.
• Invoice Management: Review and verify the accuracy of invoices and payment requests; Coordinate with the finance department to ensure timely processing of invoices; Maintain records of all financial transactions and documentation.
• Purchasing: Procure office supplies and equipment, establish and maintain relationships with vendors and suppliers, monitor inventory levels and reorder supplies when necessary.
• Asset Tracking: Maintain an updated inventory of office assets, track asset usage and ensure proper maintenance and care.
• Information Dissemination: Act as a point of contact for internal communication, distribute information to staff, prepare announcements and assist onboarding new employees.

Skills

Analytical skills

Multi-tasking

Team player

Self-starter

Result-oriented

Innovative

Proactive

Education

Higher Nitec

Diploma

Degree

Tools

Excel

Data management software

Job description

Our Company is working closely with a Prestigious Public Listed organisation in Singapore. Due to our dynamic expansion in projects, we are looking for

Admin Executive ( 5 days per week )

Responsibilities:

General Administration:

• Manage daily office operations and provide administrative support to staff.
• Organize and maintain filing systems, both electronic and paper based.

Invoice Management:

• Review and verify the accuracy of invoices and payment requests.
• Coordinate with the finance department to ensure timely processing of invoices.
• Maintain records of all financial transactions and documentation.

Purchasing:

• Procure office supplies and equipment as needed, ensuring cost-effectiveness.
• Establish and maintain relationships with vendors and suppliers.
• Monitor inventory levels and reorder supplies when necessary.

Asset Tracking:

• Maintain an updated inventory of office assets, including furniture, equipment, and technology.
• Track asset usage and ensure proper maintenance and care.

Information Dissemination:

• Act as a point of contact for internal communication, distributing information to staff as needed.
• Prepare and distribute company-wide announcements, memos, and reports.
• Assist in onboarding new employees by providing necessary information and resources.

Requirements:

• Higher Nitec/ Diploma/ Degree in any discipline
• Knowledge of Excel and other data management software
• Technical background and/or Services background to support the customer requirement
• Team player and able to multi-task efficiently
• Self-starter and result-oriented with strong analytical skills
• Innovative and proactive.