Administrative Executive

96 WERKS PRIVATE LIMITED; Singapore; On-site; SGD 39,000 - 45,000; Full time

Benefits offered by this job

Medical benefits

Career growth opportunities

Friendly working environment

Development opportunities

All foreigners welcome too!

Job summary

96 WERKS PRIVATE LIMITED is seeking an Administrative Executive in Singapore to support daily office operations and multi-department activities. The role covers administration, HR/payroll, accounts support, and project documentation, ensuring smooth workflow and compliance.

The ideal candidate will have a minimum GCE O-Level or Diploma and be proficient in Microsoft Office, with a preference for those familiar with accounting software.

Qualifications

• Minimum GCE 'O' Level, Diploma, or equivalent qualification.
• Proficient in Microsoft Office (Excel, Word, Outlook).
• Familiar with accounting software is an advantage.
• Good communication and organizational skills.
• Able to work independently and manage multiple tasks.
• Experience in construction or engineering industry is an added advantage.

Responsibilities

• Handle daily administrative and office duties.
• Manage incoming calls, emails, and correspondence.
• Prepare quotations, invoices, purchase orders, and delivery orders.
• Maintain proper filing and document control systems.
• Coordinate with suppliers, subcontractors, and clients.
• Process staff attendance, leave records, and payroll.
• Manage work pass applications, renewals, and MOM submissions.
• Maintain employee records and HR documentation.
• Assist with staff onboarding and offboarding.
• Prepare supplier payments and monitor outstanding invoices.
• Liaise with external accountants and auditors.
• Assist with GST-related documentation.
• Track project expenses and administrative costs.
• Assist in site applications and permit submissions.
• Prepare project documentation and reports.
• Coordinate scheduling of manpower and vehicles.
• Follow up on project-related administrative matters.

Skills

Good communication

Organizational skills

Independent and multitasking

Education

GCE O-Level / Diploma or equivalent

Tools

Microsoft Office

Accounting software

Job description

Location: Singapore (Central Area)

Salary: $3,500 – $4,000 (Depending on Experience)

Working Hours: Monday – Friday, 9:00 AM – 6:00 PM

About Us

Growing company specializing in steel fabrication, construction, renovation, and project management works. We are looking for a responsible and organized Administrative Executive to support our daily operations and ensure smooth office management.

Administration

• Handle daily administrative and office duties.
• Manage incoming calls, emails, and correspondence.
• Prepare quotations, invoices, purchase orders, and delivery orders.
• Maintain proper filing and document control systems.
• Coordinate with suppliers, subcontractors, and clients.

Human Resource & Payroll

• Process staff attendance, leave records, and payroll.
• Manage work pass applications, renewals, and MOM submissions.
• Maintain employee records and HR documentation.
• Assist with staff onboarding and offboarding.

Accounts & Finance Support

• Prepare supplier payments and monitor outstanding invoices.
• Liaise with external accountants and auditors.
• Assist with GST-related documentation.
• Track project expenses and administrative costs.

Project Administration

• Assist in site applications and permit submissions.
• Prepare project documentation and reports.
• Coordinate scheduling of manpower and vehicles.
• Follow up on project-related administrative matters.

Requirements

• Minimum GCE 'O' Level, Diploma, or equivalent qualification.
• Proficient in Microsoft Office (Excel, Word, Outlook).
• Familiar with accounting software is an advantage.
• Good communication and organizational skills.
• Able to work independently and manage multiple tasks.
• Experience in construction or engineering industry is an added advantage.

What We Offer

• Career growth opportunities
• Friendly working environment
• Medical benefits
• Development opportunities
• All foreigners welcome too!