Administrative Executive

JLL; Singapore; On-site; SGD 31,000 - 51,000; Full time

Job summary

JLL Singapore is seeking an administrative professional to support residents' applications, data maintenance, and office inventories. The role involves coordinating facility use, access cards, and personal data updates.

You will generate admin reports for meetings, manage deposits and accounts with HQ, and handle inquiries while maintaining professional communication in a fast-paced environment. A NITEC/ Diploma in related field is preferred.

Qualifications

• Excellent written and oral communication.
• Positive mindset with can-do attitude.
• Ability to handle difficult conversations professionally.
• Capable of working efficiently in a fast-paced environment.
• Proficient in MS Office applications.

Responsibilities

• Process residents' applications for facility use, issue access cards, and update personal details.
• Update and maintain data and building information and records.
• Keep stock and ordering of office inventories.
• Provide admin reports and support for council meetings and general meetings.
• Issue receipts and handle deposit refunds; liaise with HQ Accounts on receivables/payables.
• Attend inquiries and maintain office equipment; liaise with vendors for repairs.
• Ensure professional communication and service in a fast-paced environment.

Skills

Communication skills

Positive attitude

MS Office

Handling difficult conversations

Fast-paced environment

Education

NITEC/ Diploma in Business Admin, Accounting or Hospitality Management

Certificate in Office Skills

Tools

MS Office

Job description

• Processing of resident’s applications for use of facility, access cards, update of personal particulars, renovation, moving, and etc.
• Update and maintain data and building information & records.
• Keep stock and ordering of office inventories.
• Provide administrative reports and support for the preparation and convening of council meetings and general meetings of the Management Corporation.

Administrative Functions

• Carry out proper filing of documents.
• Processing of resident’s applications for use of facility, access cards, update of personal particulars, renovation, moving, and etc.
• Update and maintain data and building information & records.
• Keep stock and ordering of office inventories.
• Provide administrative reports and support for the preparation and convening of council meetings and general meetings of the Management Corporation.

Financial Functions

• Issue receipts and manage refunds of deposits.
• Liaise with HQ Accounts department in the accounts receivables and payable matters.
• Update and keep records of all monetary transactions.
• Carry out daily closing of the accounts of monies received and hand over to Condo Manager based on the receipts and banking slips.

Maintenance Functions

• Attend inquiries and complaints.
• Upkeep the office accessories and equipment and liaise with vendors / suppliers to repair and replace office accessories and equipment.

Requirements

• Well-versed in both oral and written communication.
• Possesses positivity and a can-do attitude.
• Able to effectively handle difficult conversations while maintaining professionalism in the process.
• Can efficiently work in a fast-paced environment.
• Has a solid know-how of the most recent technology and good knowledge in using MS Office applications.
• At least two years’ working experience in clerical and administration.
• A NITEC/ diploma related to business administration, accounting or hospitality management. Alternatively, a relevant qualification or Certificate in Office Skills may be considered.
• Able to travel to Northeast/West