Estate Manager

The Management Corporation - Strata Title Plan No. 1849; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

The Management Corporation - Strata Title Plan No. 1849 in Singapore seeks an experienced facilities administrator to oversee daily operations for the building and its common areas.

You will coordinate inspections, manage contracts, renewals and insurance, and ensure compliance with by-laws while supporting the management team and residents. You will be responsible for coordinating council and AGM meetings, handling documentation, and supervising maintenance staff to uphold high standards of

Qualifications

• 3 to 5 years of relevant working experience.
• Higher NITEC in Facilities Management and/or Diploma in Integrated Facility Management, Real Estate Business, Hotel & Leisure Facilities Management or equivalent.
• Knowledge of Building Maintenance & Strata Management Act is a plus.
• Demonstrated oral and written communications skills.
• Mature and outgoing personality.
• Ability to work independently and as part of a team.

Responsibilities

• Conduct daily checks and regular inspections with management teams and contractors to maintain common property.
• Prepare for Council and AGM meetings including agenda, minutes and follow-up actions.
• Handle administrative tasks including updating signatories and managing contracts, renewals and insurance.
• Manage complaints from residents and owners regarding common property.
• Assist project work: solicit tenders, invite contractors, collect quotations.
• Supervise maintenance in common areas and schedule building certificates and licenses.

Skills

Oral & written communication

Independent work

Team player

Mature personality

Education

Higher NITEC in Facilities Management

Diploma in Facilities/Real Estate Management

Job description

Roles & Responsibilities

Conduct daily check and regular inspection with management teams and term contractors to improve and maintain the common property.

Prepare for council meetings and annual general meetings including agenda, minutes and follow up on the instruction given by the meeting.

Administrative work a) including update any change of authorized signatories for proper financial operation of Clients’ current and fixed deposit accounts based on the mandate to be determined by he Clients. b) execute renewal and/or new contract, agreements & insurance. c) ensure passing or amending by-law is lodged with authority within the required frame. d) attending to submission on approval of renovation work by individual unit.

Receive and attend complaints by residents and owners on the common property.

Assist project work including asking tender, inviting contractors, site show around and collecting quotation with proper specifications and scopes of works.

Supervise the project work in common area and schedule the testing work for relevant building certificates & licence renewal.

Manage & supervise the management team and recommend & motivate team’s work performance.

Manage and maintain all upkeeping activities of the site / estate.

Carry out full administrative, financial and maintenance functions.

Lead and manage client-relationship.

Fully responsible for day to day operation of building / condominium.

Supervise and coordinate all maintain and administrate staff assigned to the building / condominium.

Carry out maintenance function to the highest standard expect for the client and the subsidiary
proprietor.

Lead a team of personal providing maintenance, security, administrative and car park management.

Ensure all contract work / routine service are carried out according as specified in their contract agreement.

Review all contract, agreement and insurance before their expiry and recommend renewal or call for quotation/tender.

Co-ordinate council meeting and annual general meeting.

Job Requirements

3 to 5 years of relevant working experience.

Higher NITEC in Facilities Management and/or Diploma in Integrated Facility Management, Real Estate Business, Hotel & Leisure Facilities Management and its equivalent qualifications.
Knowledge of Building Maintenance & Strata Management Act will be an added advantage.

Demonstrated oral and written communications skills.

Mature and outgoing personality.

Ability to work independently and as part of a team.