Office Admin - Constrcution Trade

JUN E MATERIALS & TRADING PTE. LTD.; Singapore; On-site; SGD 30,000 - 54,000; Full time

Job summary

JUN E MATERIALS & TRADING PTE. LTD. in Singapore seeks an Administrative Assistant to support the office and management team with daily clerical tasks, calls, emails, filing, and document preparation.

You will coordinate meetings, manage supplies, assist with data entry, and support basic HR and accounting tasks; strong MS Office skills, good communication, and the ability to multitask are essential. Prior construction industry exposure is a plus.

Qualifications

• Diploma or Higher NITEC or equivalent qualification.
• At least 2 years of administrative experience; construction industry is an advantage.
• Proficient in Microsoft Office applications (Word, Excel, Outlook).
• Strong verbal and written communication skills.
• Excellent organizational skills and ability to multitask.

Responsibilities

• Provide day-to-day administrative and clerical support to the office and management team
• Handle incoming calls, emails, mail, and general correspondence in a professional manner
• Maintain and update filing systems, records, databases, and office documentation
• Prepare letters, reports, invoices, and other business documents as required
• Coordinate meetings, appointments, and staff schedules
• Monitor office supplies and arrange replenishment when necessary
• Assist with data entry, document submission, and record management
• Support basic HR and accounting administrative functions
• Manage and assist drivers' petty cash
• Ensure proper upkeep of office administration processes and procedures
• Support the Head of Department with various administrative duties as assigned.

Skills

Administrative

Office management

Data entry

Microsoft Office

Communication skills

Education

Diploma or Higher NITEC or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Key Responsibilities

• Provide day-to-day administrative and clerical support to the office and management team
• Handle incoming calls, emails, mail, and general correspondence in a professional manner
• Maintain and update filing systems, records, databases, and office documentation
• Prepare letters, reports, invoices, and other business documents as required
• Coordinate meetings, appointments, and staff schedules
• Monitor office supplies and arrange replenishment when necessary
• Assist with data entry, document submission, and record management
• Support basic HR and accounting administrative functions
• Manage and assist drivers' petty cash
• Ensure proper upkeep of office administration processes and procedures
• Support the Head of Department with various administrative duties as assigned.

Job Requirements

• Diploma,Higher NITEC, NITEC or equivalent qualification.
• Atleast 2 years of administrative experience. Experience in the constructionindustry is an advantage.
• Proficientin Microsoft Office applications such as Word, Excel, and Outlook
• Goodverbal and written communication skills
• Strongorganizational skills with the ability to multitask and prioritize workeffectively
• Meticulous,responsible, and able to work independently
• Positiveattitude and good interpersonal skills
• Ability to work in a fast-paced,high-pressure environment and meet tight deadlines

Preferred Skills

• Administrative Support
• Office Management
• Data Entry
• Document Management
• Coordination Skills
• Microsoft Office
• Communication Skills
• Time Management
• Record Keeping