Administrative Executive

Cultivar Staffing & Search; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A recruitment agency in Singapore is seeking an Admin Executive. The role focuses on administrative tasks within recruitment, requiring strong organizational skills and impeccable communication. Ideal candidates will have 1-3 years of experience in admin or HR roles, and a meticulous attitude is essential. Enjoy a vibrant office environment and a people-focused team culture.

Benefits

Work in a lively CBD office

Career development

Supportive team culture

Qualifications

• 1-3 years of experience in admin, operations, or HR support roles.
• Strong written and verbal communication skills.
• Meticulous and well-organized.

Responsibilities

• Handle administrative tasks related to recruitment.
• Maintain records and ensure smooth information flow.
• Organize and update databases.

Skills

Organization

Operations

Communication Skills

Recruitment

Scheduling

Job description

Role of the Administrator

We are now looking for a like-minded individual to fill the role of an Admin Executive. The role requires someone who sees administration not as routine, but as the backbone of a series of thriving operating processes. If you\'re someone who enjoys working behind the scenes yet thrive on building a meaningful career in recruitment, this could be for you. We invite you to apply to initiate a chat.

Job Responsibilities

• Handle administrative tasks related to recruitment operations, including candidate documentation, scheduling, and timesheet coordination
• Maintain accurate records and ensure smooth flow of information between recruiters, clients, and candidates
• Organize and update candidate and client databases with accuracy and speed
• Assist in crafting candidate messages, follow-up emails, and job advertisements
• Take part in job fairs, career talks, or virtual briefings to support candidate engagement
• Periodically streamline internal admin processes and suggest improvements to boost team efficiency
• Ensure timely follow-ups, reminders, and documentation processing
• Coordinate onboarding documents and pre-employment forms for placed candidates

Requirements

• Prior experience in admin, operations, or HR support roles (min 1-3 years ideal, no prior experience is also welcome)
• Meticulous, well-organized, and process-driven
• Strong written and verbal communication skills
• A natural people-person who\'s approachable, empathetic, and calm under pressure

Additional Info

• Work in our lively CBD office!
• Progressive learn-and-earn career model
• Work with a fun-loving team who celebrates results

Interested candidates are invited to send in your resume in MS Word Format* stating your past work experience, reasons for each leave, past and expected remuneration. We regret to inform that only shortlisted candidates will be notified.

By submitting an application to us, you will be deemed to have agreed for us to collect, use and disclose your personal data which you have submitted to your prospective employers, for the purpose of job search, and/or other services which you have consent us to perform on your behalf.

Required Skills

• Organization
• Operations
• Chat
• Recruitment
• Search
• Onboarding
• Forms
• Communication Skills
• Databases
• Records
• Scheduling
• Administration
• Documentation