Administrative Executive

VINCAR PTE. LTD.; Singapore; On-site; SGD 33,480 - 56,916; Full time

Job summary

VINCAR PTE. LTD. seeks an Administrative Executive to support daily administrative, facilities and operational needs across its offices and showrooms in Singapore. You will manage vendors, service contracts, procurement, maintenance, subscriptions and corporate activities while assisting the Senior Admin Manager.

The ideal candidate has a Diploma or equivalent and at least 2 years in admin/office management, with strong organizational and communication skills and proficiency in Microsoft Office.

Qualifications

• Diploma or equivalent qualification.
• At least 2 years of relevant administrative, facilities or office management experience.
• Good organizational, communication and vendor-management skills.
• Proficient in Microsoft Office.
• Able to work independently, manage multiple priorities and follow up closely.
• Detail-oriented and able to handle routine and ad hoc tasks.

Responsibilities

• Support daily administrative and operational requirements across offices and showrooms.
• Coordinate maintenance, repairs, servicing and facilities-related matters.
• Manage vendors, service contracts, quotations and renewal dates.
• Handle procurement and replenishment of office supplies, equipment, pantry items, access cards and corporate gifts.
• Administer corporate mobile lines, utility accounts and office subscriptions.
• Support company events, meetings, staff activities and festive arrangements.
• Maintain proper records, trackers, purchase documents and maintenance schedules.
• Perform other duties assigned by the Senior Admin Manager or Management.

Skills

Vendor management

Organizational skills

Communication

Independent work

Education

Diploma, or equivalent qualification

Tools

Microsoft Office

Job description

Job Summary

The Administrative Executive will support the day-to-day administrative, facilities and operational requirements of the company's offices and showrooms. The role will manage vendors, service contracts, procurement, maintenance matters, subscriptions, corporate activities and other administrative projects, while supporting the Senior Admin Manager and Management.

Key Responsibilities

• Support daily administrative and operational requirements across offices and showrooms.
• Coordinate maintenance, repairs, servicing and facilities-related matters.
• Manage vendors, service contracts, quotations and renewal dates.
• Handle procurement and replenishment of office supplies, equipment, pantry items, access cards and corporate gifts.
• Administer corporate mobile lines, utility accounts and office subscriptions.
• Support company events, meetings, staff activities and festive arrangements.
• Maintain proper records, trackers, purchase documents and maintenance schedules.
• Perform other duties assigned by the Senior Admin Manager or Management.

Proposed Requirements

• Diploma, or equivalent qualification.
• At least 2 years of relevant administrative, facilities or office management experience.
• Good organizational, communication and vendor-management skills.
• Proficient in Microsoft Office.
• Able to work independently, manage multiple priorities and follow up closely on outstanding matters.
• Detail-oriented, responsible and comfortable handling both routine and ad hoc operational matters.