Admin Executive (1 year contract)

SPD Scientific Pte Ltd; Singapore; On-site; SGD 39,000 - 58,000; Full time

Job summary

SPD Scientific Pte Ltd is seeking a capable Administrative Executive to support the HR and Admin Department. You will handle corporate administration, management support, and general HR tasks to keep daily operations running smoothly.

The role requires at least a Diploma in Business and 3 years of relevant experience, with strong English communication and MS Office proficiency. Tasks include scheduling, travel arrangements, and coordinating company-wide communications.

Qualifications

• Diploma in Business or related field.
• Minimum 3 years of relevant administrative experience.
• Strong communication skills and fluency in English.
• Proficient in MS Office (Word, Excel, PowerPoint).
• Ability to work independently and in a team.

Responsibilities

• Ensure smooth day-to-day office operation including front desk, supplies, courier, facilities, and vendor management.
• Communicate office announcements and coordinate collaboration across the company.
• Manage databases, records, and confidential files with data integrity and security.
• Identify and implement efficient administrative policies and streamline processes.
• Support HR and Marketing functions for events, recruitment, onboarding, engagement, and branding.

Skills

Office administration

Communication skills

Multitasking

Detail-oriented

Problem solving

English fluency

Education

Diploma in Business

Tools

MS Office

Job description

Job Description & Requirements

As a key member of the HR and Admin Department, the role focuses on delivering providing the full spectrum of administrative support. This role reports to the Human Resources Manager and involves various tasks and responsibilities and other ad-hoc duties as assigned by the HRM. Responsibilities include Corporate Administration, Management Support and General HR support. The objective is to support the overall Office Administration within an organization and ensure efficient operations of the daily operations of our office.

Responsibilities:

• To ensure smooth day-to-day operation of the office, including front desk, maintaining office supplies, courier arrangements, equipment, and facilities management including vendor management.

• To lead in communication of office general announcements and ensuring that the collaboration and participation is effectively managed across the company.

• To manage and maintain databases, records, and confidential files, ensuring data integrity and security.

• To proactively identify, develop, and implement efficient administrative policies and procedures to streamline processes and ensure efficiency.

• To undertake corporate administration function for the office and support HR and Marketing functions, such as events (Internal and external), recruitment, onboarding, employee engagement, marketing, and branding initiatives.

• To provide comprehensive administrative support to executives and team members, including but not limited to scheduling meetings, managing calendars, handling correspondence and travel arrangements.

• To prepare and distribute internal communications, memos, and reports as required.

• Other ad-hoc duties assigned by management.

Pre-requisites:

• Diploma in Business or related field

• Minimum 3 years of relevant experience as an administrative executive

• Must have good hygiene practices in office housekeeping and fastidious with both cleanliness and orderliness.

• Able to interact easily with people.

• A structured and organized individual with multitasking abilities and a keen eye for detail.

• An independent and resourceful problem solver.

• Ability to work effectively under pressure and adapt to change quickly (anticipation management mindset)

• Demonstrated ability to adapt quickly to changing priorities and work effectively in a fast-paced environment.

• Proficient in MS Office – Word, Excel and PowerPoint

• Ability to write and converse fluently in English and possesses strong communication skills.