Administrative Executive

Private Advertiser; Singapore; On-site; SGD 33,480 - 60,264; Full time

Benefits offered by this job

Learning and growth

Collaborative environment

Job summary

Private Advertiser is seeking a proactive Admin Executive to support day-to-day administrative operations and provide administrative support across HR, procurement, and sales. This role is ideal for someone who enjoys a varied portfolio, is highly organised, and can effectively coordinate across internal teams and external stakeholders.

Fresh graduates are welcome; a Diploma with 2–3 years in HR & Office Admin or Purchaser roles is preferred, and Excel skills (pivot tables, VLookup, formulas)

Qualifications

• At least a Diploma with 2-3 years in a HR & Office Admin/Executive or Purchaser role.
• Fresh graduates with a positive attitude and keen to learn are welcome.
• Experience in using Excel (pivot table, VLookup, formulas) is preferred.
• Positive attitude with strong interpersonal skills and a willingness to support different functions across the business.

Responsibilities

• Provide support in day-to-day office operations, ensuring smooth and efficient administrative processes.
• Track, monitor, and maintain proper documentation of all compliance-related matters in line with company policies and regulatory requirements.
• Maintain office supplies, coordinate with vendors, and oversee general office facilities and administrative matters alongside with HR and Purchasing department.
• Liaise with internal departments to gather information and coordinate deliverables for client proposals and projects.
• Provide administrative support to the Sales team by coordinating client meetings, preparing meeting materials, and following up on documentation.
• Assist with ad hoc projects and administrative duties assigned by management.

Job description

We are seeking a proactive and organised Admin Executive to support the day-to-day administrative operations of the office, while also providing administrative support across cross-functional areas including HR, procurement, and sales. This role is ideal for someone who enjoys a varied portfolio, is highly organised, and can effectively coordinate across internal teams and external stakeholders.

Job Responsibilities

• Provide support in day-to-day office operations, ensuring smooth and efficient administrative processes.
• Track, monitor, and maintain proper documentation of all compliance-related matters in line with company policies and regulatory requirements.
• Maintain office supplies, coordinate with vendors, and oversee general office facilities and administrative matters alongside with HR and Purchasing department.
• Liaise with internal departments to gather information and coordinate deliverables for client proposals and projects.
• Provide administrative support to the Sales team by coordinating client meetings, preparing meeting materials, and following up on documentation.
• Assist with ad hoc projects and administrative duties assigned by management.

Job Requirements

• At least a Diploma with 2-3 years in a HR & Office Admin/Executive or Purchaser role.
• Fresh graduates with a positive attitude and keen to learn are welcome.
• Experience in using Excel (pivot table, VLookup, formulas) is preferred
• Positive attitude with strong interpersonal skills and a willingness to support different functions across the business.

What we offer

• Opportunity to work closely with senior management and contribute across multiple business functions.
• Exposure to both business operations and business development activities.
• A collaborative and supportive work environment with opportunities for learning and growth.