Admin Executive

Powerzone H2 Technologies Pte Ltd; Singapore; On-site; SGD 33,000 - 51,000; Full time

Job summary

Powerzone H2 Technologies Pte Ltd is seeking an organized Office Operations Specialist to oversee daily tasks, manage supplies, and handle facility maintenance. You will coordinate meetings, track executive calendars, and ensure confidential handling of information.

The role also involves maintaining filing systems, updating records, drafting reports, and supporting sales projects and travel arrangements. Strong Microsoft Office skills and data management are essential.

Qualifications

• Education: Diploma or degree in business or office administration.

Responsibilities

• Oversee daily office tasks and office operations.
• Schedule meetings and manage executive calendars; take meeting notes.
• Maintain digital and physical filing systems; update databases and draft reports/presentations.
• Assist in company projects with the sales department and arrange travel.

Skills

Organization

Multi-tasking

Verbal communication

Confidentiality

Education

Diploma or degree in business/office administration

Tools

Microsoft Office

Database management

Job description

Key Responsibilities

• Office Operations: Oversee daily office tasks, manage supplies inventory, and handle facility maintenance.
• Communication & Coordination: Schedule meetings, manage executive calendars, take meeting notes, and act as a contact point for vendors and staff.
• Documentation & Records: Maintain digital and physical filing systems, update databases, and draft reports or presentations.
• Support Functions: Assist in company projects with sales department, and travel arrangements.

Core Requirements

• Education: Minimum local diploma or relevant degree in business or office administration.
• Technical Skills: Strong proficiency in Microsoft Office (Word, Excel, PowerPoint) and general database management.
• Soft Skills: Excellent organization, multi-tasking, clear verbal communication, and strict attention to confidentiality.