Administrative Executive

SKOOL4KIDZ PTE. LTD.; Singapore; On-site; SGD 32,000 - 52,000; Full time

Job summary

SKOOL4KIDZ PTE. LTD. is seeking an Operations Support professional to back HQ for day-to-day activities across a cluster of preschools. You will manage information flow to centres, collate data and reports, and handle material orders and events support.

The role also covers centre setup, enrolment reporting, and joint preparation of management reports for senior leadership. You will perform secretarial tasks for meetings and assist HR/administration as needed.

Qualifications

• Administrative or clerical experience is preferred
• Experience in education or school operations is an advantage
• Diploma or equivalent qualification required

Responsibilities

• Provide HQ support for day-to-day operations of a cluster of preschools to the Cluster Operations Director.
• Update information and disseminate information to centres, including centres' details and P&L reports.
• Coordinate and collate central data/information required from centres (centres' reports).
• Coordinate, collate and distribute orders of materials (marketing materials, brochures, incentives).
• Assist in customer surveys and newsletters; support events and centre communications.
• Prepare enrolment reports for new centres and ensure enrolment data is shared with Principals.
• Prepare management reports and assist in meetings including pre/post meeting tasks.
• Record minutes and maintain filing; provide general office administration support.
• Conduct market research and prepare market reports if necessary.
• Hone centre setup processes and support operations and HR-related approvals.

Skills

Administrative experience

Clerical skills

Education

Diploma in Business Administration or related field

Job description

A. JOB ROLE

1. Operations Support

To provide HQ support for day-to-day operations of a cluster of preschools to the Cluster Operations Director, whenever necessary.

Update information and disseminate information to centres, including but not limited to:

• Centres' details
• Profit & Loss reports to centres.
• From regulatory authorities to centres.
• Closure days, etc.

Coordinate and collate central data/information that is required from centres:

• Centres' reports.

Coordinate, collate and distribute orders of materials:

• Marketing materials - brochures, posters, gifts, etc.

Customer surveys

Newsletters

Coordinate and monitor centres' adherence to submission deadlines for projects, newsletters, etc. Provide support to events.

2. Centre Setup

Prepare reports relating to the new Centres' enrolment.

Ensure all enrolment information are given to Principals when the centres are in operation.

Ensure all procedures and forms required by new centres are given to the assigned Principals.

Provide administrative support to Superior in relations to centre setup.

3. Reports

To assist the Operations Director in preparing management reports to Senior Management and the Board of Directors, providing analysis and reports of the business, P&L, operations, enrolments etc.

To manage the entire process of key management meetings including, but not limited to, collating pre-meeting reports by other Head of Departments, arrange venue, zoom and inform relevant parties, provide secretarial support and keeping a formal record of the meeting, and all other post-meeting task.

To assist the Operations Director to conduct market research of the sector, prepare market reports and analysis, if necessary

4. Office Administration

To check and process documents submitted by the preschool Principals for approvals by the Operations Director, such as invoices, purchase requisition, manpower requisition, financial assistance, and other operations and HR related approvals etc.

Record minutes of meetings of management, operations, etc.

Maintain filing.

5. Others

Any other duties to support the cluster operations and the work of the Operations Director

B. JOB REQUIREMENT

Minimum Diploma in Business Administration or a related field.

Prior administrative or clerical experience is preferred.

Experience in early childhood education or school operations would be an advantage.

Working Location: East