Administrative Executive

ENGIE Group; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading energy company in Singapore seeks an Administrative Support Specialist to assist with operational procedures and documentation. Responsibilities include data entry, compliance checks, and office management. Candidates should have at least 2 years of administrative experience and must demonstrate a responsible attitude and good safety practices. Join us for a fulfilling career and take on exciting challenges.

Qualifications

• Minimum 2 years of administrative experience.
• Responsible and a good team player.
• Good safety mindset and displays good WSH behaviour.

Responsibilities

• Support the Manager in administrative procedures and documentation.
• Perform data entry of purchasing information.
• Ensure compliance with purchasing procedures and policies.
• Manage office administration and maintenance of equipment.
• Raise purchase orders and work orders using the CMMS system.

Skills

Administrative support

Data entry

Team player

Safety mindset

Education

Diploma/Nitec/'O' Levels or equivalent

Job description

Responsibilities

• Support the Manager in all administrative procedures and documentation necessary for site operations.
• Perform data entry of purchasing information and update the internal information system.
• Ensure all activities comply with established purchasing procedures and policies.
• Support the operations team in administrative matters such as submission of overtime claims, leave applications, and invoices.
• Raise purchase orders and work orders through the in-house CMMS system.
• Manage office administration and maintenance of equipment such as telephone systems, copier machines, etc.
• Handle sourcing and receiving of general office stationery and other materials.
• File and maintain proper records of all documents and correspondence.
• Prepare basic quotations (one-for-one SOR).
• Prepare work completion reports and ensure proper documentation.
• Submit monthly Work Order reports to the client.
• Assist with the monthly iFM report, including updating and maintaining the organizational chart, CMMS inventory, and related records.
• Update and maintain the training program, training matrix, and personnel (P) files.

Requirements

• Diploma/Nitec/'O' Levels or equivalent
• At least 2 years of administrative experience
• Responsible and a good team player
• Has a good safety mindset and displays good WSH behaviour

At ENGIE, every talent has a role to play in accelerating the energy transition. Make a difference and enjoy a fulfilling professional experience. Take on exciting challenges and build a career path that reflects who you are.

Join us and be part of the adventure of the century!