Administrative Executive

The Florte Pte Ltd; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A local lifestyle brand based in Singapore is seeking an Administration Executive to manage administrative functions and support HR processes. The ideal candidate will have a minimum of 1 year experience, strong organizational and communication skills, and a passion for flowers. Responsibilities include maintaining office operations, supporting recruitment, and ensuring effective teamwork. This position offers a vibrant work environment and perks such as daily staff lunches and professional development opportunities.

Benefits

Daily staff lunch provided

Leave and Medical Benefits

Performance Based Bonus

Training and development opportunities

Career growth opportunities

Qualifications

• Minimum 1 year of experience in a customer service or HR-related role.
• Friendly, confident, and service-oriented.
• Ability to thrive in a fast-paced environment.

Responsibilities

• Organize and maintain filing systems for company documents.
• Provide general office support including ordering supplies.
• Handle daily inquiries and ensure timely dispatch of orders.

Skills

Customer service experience

Excellent communication skills

Organizational skills

Team collaboration

Detail-oriented

Job description

Administration Executive (Full-Time)

Location: 13 Dempsey Road, #01-01/02/06, Singapore 249674
Hours: 9 AM – 6 PM, Monday to Friday
Salary Range: $2,800 – $2,950/month (based on experience)

About Us

At The Florte, we are passionate about bringing beauty and joy through flowers, creating experiences that leave lasting memories. From bespoke floral arrangements to weddings and events, our studio is a vibrant and welcoming space for creativity to thrive.

We’re looking for a warm, detail-oriented, and proactive Admin Executive to support our day-to-day operations and growing team. If you're organised, enjoy multitasking, and have a love for flowers and lifestyle products, come bloom with us!

What You’ll Do

As an Admin Executive at The Florte, you will play a critical role in managing both administrative functions and human resource support. You’ll be a key point of contact for day-to-day support, helping to maintain smooth office operations while ensuring the well‑being of our team.

Administrative Support:

• Organize and maintain both electronic and physical filing systems for easy access to company documents and information.

• Provide general office support, including ordering supplies, managing pantry needs, and coordinating office maintenance.

• Handle daily inquiries and ensure timely dispatch of orders and resolutions of customer requests.

• Collaborate with internal teams, particularly those in Weddings & Events, to ensure seamless floral preparations and event requirements.

• Record meeting minutes and ensure follow‑up on action items discussed.

• Maintain calendars for upcoming events, conferences, and schedules, making sure all logistics are covered.

• Consolidate staff claims and ensure timely processing and accurate record‑keeping.

• Manage petty cash disbursement, tracking expenses and ensuring proper documentation for accountability.
  

Human Resource Support (Admin Focus):

• Oversee full‑cycle recruitment, from job postings to interviewing and onboarding new hires.

• Develop and manage rosters for our Florist and Retail Teams, ensuring sufficient staffing, especially during busy or festive periods.

• Assist to tally monthly timesheet, generate payroll and CPF amount with HR Management System.

• Manage insurance renewals, claims, and other HR administrative functions to support employees.

• Maintain accurate employee leave records and update the HR system accordingly.
  

Who You Are

• Singapore Citizen/ PR/ LTVP+

Skills & Experience:

• Minimum 1 year of experience in a customer service or HR‑related role

• Friendly, confident, and service‑oriented, with excellent communication skills (both written and spoken English).

• A genuine passion for flowers and a keen interest in the lifestyle and creative industries.

• Capable of thriving in a fast‑paced, dynamic environment while managing multiple tasks effectively.

• Detail‑oriented, highly organized, and dependable, able to prioritize effectively.

Personal Attributes:

• A positive, proactive attitude with excellent interpersonal skills, able to work collaboratively with various teams.

• Possess forward thinking skills

• Flexible with work schedules, including availability on weekends and public holidays when needed.

Perks & Benefits

• Daily staff lunch provided

• Leave and Medical Benefits and Performance Based Bonus

• Training and development opportunities.

• Career growth within a growing local lifestyle brand

• Work in a beautiful, sunlit environment surrounded by florals and art