Administrative Executive

EDIFY LEARNING STUDIOS PTE. LTD.; Singapore; On-site; SGD 22,000 - 33,000; Full time

Job summary

EDIFY LEARNING STUDIOS PTE. LTD. is seeking an Administrative Assistant to manage front desk duties, handling parent inquiries and basic admin tasks in our busy tuition centre in Singapore.

The role includes invoicing, attendance tracking, class coordination (Zoom), and light promotional duties. Strong English and Mandarin communication, organizational skills, and weekend availability are required.

Qualifications

• Minimum GCE O-Level or equivalent.
• Proficient in written and spoken English and Mandarin.
• Basic IT skills: Word, Excel, Google Workspace, Zoom.
• Good interpersonal skills and a team player.
• Organised, responsible, and willing to learn.
• Able to work on weekends (off day will be scheduled on a weekday).

Responsibilities

• Manning front desk, answering calls, and handling parent inquiries.
• Issue invoices, track payments, and maintain attendance records.
• Coordinate class logistics, Zoom setups, and reminders to students.
• Assist with promotions, social media, and outreach tasks as needed.

Skills

Customer service

Organised

Team player

Bilingual English/Mandarin

Communication

Education

GCE O-Level or equivalent

Tools

Microsoft Word

Excel

Google Workspace

Zoom

Job description

We are looking for a dedicated and responsible Administrative Assistant to join our growing tuition centre. The ideal candidate should be organised, customer-oriented, and able to multitask in a fast-paced educational setting.

Key Responsibilities

1. Front Desk & Customer Service

• Manning company phone, answer phone calls, WhatsApp messages, and respond to parent enquiries promptly
• Greet walk-in parents/students and assist with basic queries
• Follow up with absent students for makeup classes

2. Administrative Duties

• Issue monthly invoices and track payments
• Maintain accurate attendance records
• Update student databases and schedules
• Help in generating and printing worksheets when required

3. Operations Support

• Assist in organising physical or online classes (e.g., Zoom setup, student reminders)
• Ensure classrooms and centre spaces are tidy and presentable
• Liaise with tutors to relay messages from parents or management

4. Ad-hoc Tasks

• Support management in tuition centre operations as needed
• May be asked to assist in simple promotional or outreach efforts (e.g., flyer distribution coordination)
• Update social media pages and website

Requirements

• Minimum GCE O-Level or equivalent
• Proficient in written and spoken English and Mandarin
• Basic IT skills (Microsoft Word, Excel, Google Workspace, Zoom)
• Good interpersonal skills and a team player
• Organised, responsible, and willing to learn
• Able to work on weekends (off day will be scheduled on a weekday)

Work Pass Info

• Work Permit holders and applicants welcomed to apply (Please indicate)
• We will sponsor the application for the successful candidate
• Only shortlisted applicants will be contacted