Admin, HR & Finance Senior Executive

TETSUYU HEALTHCARE HOLDINGS PTE LTD; Singapore; On-site; SGD 42,000 - 62,000; Full time

Job summary

TETSUYU HEALTHCARE HOLDINGS PTE LTD is seeking an Admin, HR & Finance Executive to manage office operations, HR functions, and finance tasks in Singapore. The role covers payroll, employee records, recruitment coordination, and invoicing, with a focus on accuracy and efficiency.

The ideal candidate holds a Diploma in Business Administration, HR, or Accounting, with 1–3 years of relevant experience. Proficiency in Zoho/Infotech and MS Office is expected, along with good communication skills.

Qualifications

• Diploma in Business Administration, HR, or Accounting.
• 1–3 years of experience in administration, HR, or finance.
• Familiarity with Zoho and Infotech software.
• Basic knowledge of Singapore HR practices, payroll, and statutory requirements.
• Proficient in Microsoft Office.
• Strong organisational skills and attention to detail.
• Able to multitask and work independently in a fast-paced environment.
• Good interpersonal and communication skills with internal and external stakeholders.

Responsibilities

• Manage daily office administration and operations, including calls, filing, scanning, and document management.
• Coordinate office maintenance, supplies, stationery, and inventory management.
• Issue and deactivate office access cards and PINs.
• Support office rental renewals, insurance matters, and facility coordination.
• Maintain and update company records, policies, and notices from building management or authorities.
• Provide administrative support to internal departments and staff activities.
• Maintain employee records and HR databases.
• Process monthly payroll, CPF submissions, claims, leave records, and employee benefits administration.
• Prepare HR documents including employment contracts, confirmations, appraisal letters, and certifications.
• Support recruitment activities including job postings, interview coordination, candidate screening, and onboarding/offboarding.

Skills

Microsoft Office

Attention to detail

Multitasking

Communication skills

Education

Diploma in Business Administration/HR/Accounting

Tools

Zoho

Infotech

Job description

About the role

We are looking for a proactive and detail-oriented Admin, HR & Finance Executive to support the company's daily office operations, human resource functions, and finance administration. The role involves managing payroll, employee records, recruitment coordination, accounts payable/receivable, invoicing, statutory submissions, and general office administration.

Key responsibilities

• Manage daily office administration and operations, including handling calls, filing, scanning, and document management

• Coordinate office maintenance, office supplies, stationery, and inventory management

• Issue and deactivate office access cards and PINs

• Support office rental renewals, insurance matters, and facility-related coordination

• Maintain and update company records, policies, and notices from building management or relevant authorities

• Provide administrative support to internal departments and staff activities

• Maintain employee records and HR databases

• Process monthly payroll, CPF submissions, claims, leave records, and employee benefits administration

• Prepare HR-related documents including employment contracts, confirmation letters, appraisal letters, and certifications

• Support recruitment activities including job postings, interview coordination, candidate screening, and onboarding/offboarding processes

About you

• Minimum Diploma in Business Administration, HR, Accounting or related field

• 1-3 years of relevant working experience in administration, HR, or finance functions preferred

• Familiarity with Zoho and Infotech software

• Basic knowledge of Singapore HR practices, payroll, and statutory requirements

• Proficient in Microsoft Office applications

• Strong organisational skills, attention to detail and tech savvy

• Able to multitask, work independently, and manage deadlines effectively

• Proactive, resourceful, and comfortable working in a fast-paced environment

• Good interpersonal and communication skills with the ability to work with employees, clients, and external parties at all levels

Immediately availability is preferred. Please do indicate expected salary in the resume