Admin support

5 STONES HRM PTE. LTD.; Singapore; On-site; SGD 36,000 - 54,000; Full time

Job summary

PVH (Tommy Hilfiger/Calvin Klein) is seeking an Executive to provide end-to-end administrative and soft facilities management support at our Loyang Data Centre.

You will manage procurement workflows, trackers, vendor liaison, meetings logistics, onboarding and staff communications, and assist in emergency and events coordination. A Diploma and 3+ years of relevant experience are required, with strong MS Office skills and SAP knowledge as a plus.

Qualifications

• Diploma in Business, Office Administration or equivalent.
• Good time management and able to work efficiently in a fast-paced environment.
• Proficient in MS Office applications (Outlook, Excel, Word, PowerPoint).
• Knowledge in SAP is an advantage.
• Strong communication and interpersonal skills.

Responsibilities

• Provide end-to-end administrative and soft facilities management support for smooth daily operations at the Data Centre.
• Manage online financial system for Purchase Requests (PR), Purchase Orders (PO), goods receipt and service reports.
• Track PR/PO approvals and ensure compliance with procurement policies.
• Maintain and audit operational trackers for data integrity.
• Coordinate meeting logistics, room bookings, catering, and visitor/VIP access.

Skills

Communication skills

Time management

Teamwork

Independent worker

Education

Diploma in Business/Office Administration

Tools

MS Office

SAP

Job description

work location : Loyang (office hours)

Key Duties and Responsibilities

As an Executive, , you will provide end-to-end administrative and soft facilities management support to ensure smooth daily operations at the Data Centre (DC).

• Manage the online financial system for Purchase Requests (PR), Purchase Orders (PO), goods receipt, delivery orders and service reports.
• Track and follow up on PR/PO approvals, ensuring compliance with procurement policies and procedures.
• Maintain and regularly audit operational trackers to ensure data integrity and accuracy.
• Oversee office equipment, furniture, and pantry supplies, replenishment, and maintenance.
• Liaise with vendors for soft facilities services such as cleaning, pest control, maintaining vending machines, and dust mats; conduct periodic site checks to ensure cleanliness and order
• Coordinate logistics for meetings, including room bookings, equipment setup, catering arrangements, and visitor or VIP access.
• Maintain and update staff movement records, emergency contact lists. inventory listings, telephone directories, and
• Support staff onboarding, exit clearance, and dissemination of company announcements.
• Assist in emergency preparedness activities, including maintenance of First Aid and AED supplies, and support fire drills or response exercises.
• Organize and support team bonding events, staff engagement activities, and festive decorations.
• Take minutes during meetings and provide administrative support for management and workgroup sessions.
• Provide backup support to the Manager during periods of absence.
• Assist with and engage in various ad-hoc projects and assignments as needed.

Requirement

• Diploma in Business, Office Administration or equivalent.
• Minimum 3 years of relevant working experience, preferably in in office administration, procurement, real estate/property management, or soft facilities management (e.g., WSH, pest control).
• Good time management, independent and able to work efficiently in a fast-paced environment.
• Proficient in MS Office applications, including Outlook, Excel, Word & PowerPoint.
• Knowledge in SAP is an advantage.
• A good team player with strong communication and interpersonal skills