Administrative Associate

SGS TESTING & CONTROL SERVICES SINGAPORE PTE LTD; Singapore; On-site; SGD 25,000 - 39,000; Full time

Job summary

SGS TESTING & CONTROL SERVICES SINGAPORE PTE LTD is seeking an administrative assistant to handle general clerical duties and support multiple departments with essential office functions.

The role involves preparing customer and supplier details, processing orders, handling invoices, and maintaining smooth day-to-day division operations. Strong English communication, multitasking, and teamwork are required to succeed.

Qualifications

• Minimum GCE O-Level qualification.
• Proficient in Microsoft Office.
• Able to work independently and multitask.
• Team player with a passion for customer service.
• Meticulous with good interpersonal skills.
• Able to communicate effectively in English, both written and oral.
• Able to interact with all levels of management.
• Works well under pressure, challenges the status quo.
• Acts quickly and decisively.
• Good business acumen and results-oriented.

Responsibilities

• Prepare customer details for new customer creation
• Prepare supplier details for new supplier creation
• Prepare & create sales orders in the order management system
• Generate sales invoices for customers
• Prepare and create purchase requisitions
• Typing and printing of reports and certificates.
• General administration for the smooth running of the Division
• Perform any other tasks when required from time to time.

Skills

Independent work

Multitasking

Team player

Customer service

Interpersonal skills

English communication

Management interaction

Under pressure

Decisiveness

Business acumen

Education

GCE O Level

Tools

Microsoft Office

Job description

Primary responsibilities:

• To perform the general clerical disciplines within the Division.




• Provide support to the various departments on administrative functions.

Specific responsibilities:

• Prepare customer details for new customer creation




• Prepare supplier details for new supplier creation




• Prepare & create sales orders in the order management system




• Generate sales invoices for customers




• Prepare and create purchase requisitions




• Typing and Printing of reports and certificates.




• General administration for the smooth running of the Division




• Perform any other tasks when required from time to time.

Requirements:

• Min GCE “O” Level




• Proficient in Microsoft Office




• Able to work independently and multitask.




• Team player with a passion for customer service.




• Meticulous with good interpersonal skills.




• Able to communicate effectively in English, both written and oral.




• Able to interact with all levels of management.




• Works well under pressure, challenges the status quo.




• Acts quickly and decisively.




• Good business acumen and results-oriented.