Administrative Associate

FairPrice Group Supply Chain; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading logistics provider in Singapore is seeking an Operations Executive responsible for executing warehouse information for inbound and outbound processes. The candidate should hold at least a Higher Nitec or Diploma in relevant fields, and must have proficiency in MS Suite and G Suite. Key qualities include adaptability, strong problem-solving skills, and the ability to communicate effectively with team members. Join a dynamic team dedicated to process improvement and operational excellence.

Qualifications

• Proficient in Excel and MS Suite; comfortable with G Suite.
• Ability to communicate effectively with team members and customers.
• Strong ownership of tasks with high integrity and professionalism.

Responsibilities

• Prepare soft copy information for warehouse execution based on inbound capacity.
• Check and validate invoices for manager approval.
• File documents in Google Drive and perform data entry.

Skills

Proficient in Excel

Good communication skills

Adaptable and resilient

Education

Higher Nitec or Diploma in Supply Chain, Operation Management, Engineering, Business

Tools

MS Suite

G Suite

Job description

Operation Execution (Allocation and Release of Document)

• Inbound - Based on assigned capacity at different sites, prepare soft copy information to the warehouse for warehouse execution.
• Outbound - Based on coordination with the buyer, prepare soft copy information to the warehouse for warehouse execution.

Invoice Validation and Creation

• Check Lease and 3PL invoices for Manager approval.
• Gather supporting documents, archive and bill using standard templates.

Administrative

• Filing documents into Google Drive.
• Consolidating data and performing data entry of information into provided templates.
• Manage any delivery exceptions or customer issues, ensuring prompt resolution.

Process Improvement

• Work together as a team to improve processes and reduce administrative and invoicing tasks.

Education Qualifications

At least Higher Nitec or Diploma in Supply Chain, Operation Management, Engineering, Business and any other related profession.

Relevant Knowledge and Expertise

• Proficient in Excel, MS Suite, G Suite, or comfortable working with them.
• Good communication skills with the operation team, colleagues and customers.

Personal Characteristics and Behaviors

• Enthusiastic self-starter with strong ownership of tasks.
• High integrity, professionalism, and reliability.
• Curious, willing to learn, and open to new ideas.
• Proactive problem-solver who escalates early when required.
• Adaptable, resilient, and effective in a dynamic, fast-paced environment.
• Embrace technology.
• Good team player.