Administrative Assistants (Administration & Office Support)

COOLFORCE PTE. LTD.; Singapore; On-site; SGD 36,000 - 51,000; Full time

Job summary

COOLFORCE PTE. LTD. in Singapore is seeking an capable Administrative Assistant to provide essential support for daily office operations and service reports.

You will maintain company records, prepare letters and quotations, and liaise with teams, customers and vendors. Proficiency in English and Chinese, and strong MS Office skills are required.

Qualifications

• 1–2 years of relevant administrative experience is preferred.
• Proficient in Microsoft Office applications (Word, Excel, Outlook, PowerPoint).
• Good organisational and time-management skills.
• Strong attention to detail and accuracy.
• Good communication and interpersonal skills.
• Able to work independently and as part of a team.
• Knowledge or experience in the air-conditioning industry or service operations is a plus.
• Proficiency in English and Chinese is preferred for cross-language communication.

Responsibilities

• Provide general administrative and clerical support for daily office operations.
• Maintain and update company records, databases, and filing systems.
• Prepare letters, reports, quotations, and other documents as required.
• Liaise with internal departments, technicians, customers, and vendors to ensure smooth daily operations.
• Assist with procurement, inventory tracking, and office supplies management.
• Perform data entry and ensure accuracy of records.
• Follow up on outstanding documents and administrative matters.
• Perform other duties as assigned.

Skills

MS Office proficiency

Organisational skills

Time-management

Attention to detail

Communication skills

Teamwork / collaboration

Independent working

Multitasking

Bilingual English/Chinese

Education

Educational certificates

Tools

Microsoft Office Suite

Job description

Key Responsibilities

• Provide general administrative and clerical support for daily office operations, including the preparation and processing of service reports.
• Maintain and update company records, databases, filing systems and administrative documents.
• Prepare letters, reports, quotations and other documents as required.
• Liaise with internal departments, technicians, customers and vendors to ensure smooth daily operations.
• Assist with procurement, inventory tracking and office supplies management.
• Perform data entry and ensure that all records are complete and accurate.
• Follow up on outstanding documents and administrative matters.
• Perform any other administrative duties assigned by management.

Requirements

• At least 1–2 years of relevant administrative experience is preferred.
• Proficient in Microsoft Office applications, including Word, Excel, Outlook and PowerPoint.
• Good organisational and time-management skills.
• Strong attention to detail and accuracy.
• Good communication and interpersonal skills.
• Able to work independently and collaboratively as part of a team.
• Responsible, proactive and able to manage multiple tasks efficiently.
• Knowledge or experience in the air-conditioning industry or service operations will be an advantage.
• Proficiency in English and Chinese is preferred, as the role requires communication with English- and Chinese-speaking customers, technicians and vendors.

Application Documents

Interested applicants should submit the following:

• Updated Curriculum Vitae (CV)
• Educational certificates
• Relevant professional certificates, if applicable
• Expected salary
• Earliest available commencement date