Admin Assistant - Maintenance Services

TRANSGLOBE INTERIOR PTE. LTD.; Singapore; On-site; SGD 30,000 - 42,000; Full time

Job summary

TRANSGLOBE INTERIOR PTE. LTD. is seeking an Admin Assistant to support daily administrative and coordination tasks for their maintenance services in Singapore.

The role requires a responsive, organised individual who can manage communications with customers and suppliers and maintain accurate records. You will handle invoices, purchasing, logistics, and documentation, working with multiple teams to follow up on outstanding matters.

Qualifications

• Excellent command of spoken and written English for customer and supplier interactions.
• Proficient in Word and Excel for documentation and reporting.
• Strong attention to detail and accuracy in documentation.
• Able to respond promptly and follow up on tasks.
• Proactive, organised and responsible.
• Able to manage multiple tasks and work independently.
• Fresh graduates or candidates with transferable skills are welcome.
• Experience in admin, purchasing, logistics or maintenance is advantageous.

Responsibilities

• Coordinate communication and arrangements between the company and customers.
• Prepare invoices and related documents.
• Handle general administrative and documentation work.
• Assist with purchasing and sourcing of maintenance materials.
• Coordinate delivery and logistics arrangements.
• Follow up with customers, suppliers and internal teams on outstanding matters.
• Maintain proper records and ensure documents are updated and filed accordingly.
• Support other administrative duties as required.

Skills

English communication

Time management

Attention to detail

Organised

Proactive

Multitasking

Independent work

Tools

Microsoft Office (Word, Excel)

Job description

Job Description

We are looking for a responsive and organised Admin Assistant to support the daily administrative and coordination work of our maintenance services.

Key Responsibilities

• Coordinate communication and arrangements between the company and customers
• Prepare invoices and related documents
• Handle general administrative and documentation work
• Assist with purchasing and sourcing of maintenance materials
• Coordinate delivery and logistics arrangements
• Follow up with customers, suppliers and internal teams on outstanding matters
• Maintain proper records and ensure documents are updated and filed accordingly
• Support other administrative duties as required

Job Requirements

• Good command of spoken and written English for communication with customers, suppliers and colleagues
• Proficient in Microsoft Office, especially Word and Excel
• Good attention to detail and accuracy in handling documentation
• Able to respond promptly and follow up on tasks in a timely manner
• Proactive, organised and responsible
• Able to manage multiple tasks and work independently
• Previous administrative, purchasing, logistics or maintenance-related experience will be an advantage
• Fresh graduates and candidates with relevant transferable skills are welcome to apply

What we are looking for:

Someone who is quick to respond, takes ownership of tasks, follows up proactively and gets things done without needing constant reminders.

We welcome applications from all suitably qualified candidates. Selection will be based on skills, experience and suitability for the role.