Operation Admin

Private Advertiser; Singapore; On-site; SGD 40,000 - 56,000; Full time

Job summary

Private Advertiser in Singapore is seeking an Administrative Assistant to provide general administrative and clerical support for daily office operations, including preparing service reports.

You will maintain records, coordinate with departments, suppliers and customers, handle procurement and inventory tracking, and ensure accurate data entry. Proficiency in MS Office and strong organizational skills are essential; bilingual English/Chinese is preferred.

Qualifications

• 1–2 years of relevant administrative experience.
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Good organizational and time-management skills.
• Excellent attention to detail and accuracy.
• Good communication and interpersonal skills.
• Ability to work independently and as part of a team.
• English and Chinese language proficiency preferred.

Responsibilities

• Maintain and update company records, databases, filing systems and administrative documents
• Prepare reports, quotations and other documents as required
• Liaise with internal departments, technicians, customers and vendors to ensure smooth daily operations
• Assist with procurement, inventory tracking and office supplies management
• Perform data entry and ensure that all records are complete and accurate
• Follow up on outstanding documents and administrative matters
• Perform any other administrative duties assigned by management

Skills

Organizational skills

Time management

Attention to detail

Communication skills

Teamwork

Independent work

Bilingual English/Chinese

Tools

MS Office

Job description

About the role

Provide general administrative and clerical support for daily office operations, including the preparation and processing of service reports.

Key responsibilities

• Maintain and update company records, databases, filing systems and administrative documents

• Prepare reports, quotations and other documents as required

• Liaise with internal departments, technicians, customers and vendors to ensure smooth daily operations

• Assist with procurement, inventory tracking and office supplies management

• Perform data entry and ensure that all records are complete and accurate

• Follow up on outstanding documents and administrative matters

• Perform any other administrative duties assigned by management

About you

• At least 1–2 years of relevant administrative experience is preferred

• Proficient in Microsoft Office applications, including Word, Excel, Outlook and PowerPoint

• Good organizational and time-management skills

• Strong attention to detail and accuracy

• Good communication and interpersonal skills

• Able to work independently and collaboratively as part of a team

• Responsible, proactive and able to manage multiple tasks efficiently

• Knowledge or experience in the air-conditioning industry or service operations will be an advantage

• Proficiency in English and Chinese is preferred, as the role requires communication with English- and Chinese-speaking customers, technicians and vendors