Administrative Assistant (Part Time Contract)

CEREBRAL PALSY ALLIANCE SINGAPORE; Singapore; On-site; SGD 20,000 - 60,000; Part time

Job summary

A local non-profit organization in Singapore is seeking a Part-Time Administrative Assistant to support their School Administrative Team. The role involves assisting with daily administrative tasks, inventory management, attendance reporting, and building teaching resources. Applicants should have prior administrative experience, strong interpersonal skills, and a meticulous approach to documentation. This position operates from 1 PM to 5 PM, Monday to Friday, offering a valuable opportunity to contribute to the organization's mission.

Qualifications

• Prior administrative experience in organizations.
• Experience using computers and office equipment.
• Service-oriented with high accuracy standards.

Responsibilities

• Assist the School Administrative Team with administrative tasks.
• Perform routine inventory checks for office supplies.
• Assist teachers in building and updating classroom resources.
• Manage daily attendance reporting for staff and students.

Skills

Administrative experience

Strong interpersonal skills

Meticulousness

Good communication skills

Ability to maintain confidentiality

Job description

CPAS School West is looking for a Part-Time Administrative Assistant.

Working hours: 1 PM to 5 PM, Monday to Friday

Overview

You will assist theSchool Administrative Team and Teachersto providegeneral administrative support andto providesupport in building classroom teaching resources.You will alsoassistthereporting supervisor with administrative duties as and when assigned.

Responsibilities

School Operations

• Do regular inventory checking and recording foroffice supplies.
• Design and printing of common directional signs for school events.

School Administration

• Reportingof staff & student daily attendance.
• Recordingofstaffleave records andholiday schedules/declarations.
• Carry out the routine operational matters such as key loans and equipment loans.
• Digitising Documentationtasks such asScanningandsavingdocumentsinto Shared Folders.
• Collate,designand publishtermlySchool Newsletter.
• Database management of staff records across platforms.
• Management of interview candidates.
• Assist Principal, Vice-Principal, Administrative & Operations Manager and Administrative Executive in any ad-hoc tasks.

Development of Classroom Resources

• Assistteachers to build and update classroom teaching resources, based on termly listing.
• Carry out the routine loans of the resources.

Quality and Productivity

• Work as a team andparticipatepositively and actively to ensure quality servicedelivery that aligns with the Association's mission,goals,andobjectives.
• AssistSchool Administrative Teamtoprovide guidance to Administrative Assistant.
• Undertake any other duties as assigned by the reporting supervisor.

Requirements

• Haveadministrativeexperience in otherorganisations.
• Haveexperience usingcomputersand office equipment such as a scanner or copier and others.
• Meticulous and conscientious when handlingthe documents.
• Possess a positive mindset andableto overcome difficulties to achieve desired results.
• Resilient to be able to manage priorities.
• Service-orientated and committed to high accuracy standards.
• Constantlymaintaininghigh confidentiality when in sight of the documents while working
• Strong interpersonal skills, tactfulness, anda strong teammember when working with colleagues in the department.
• Good spoken / written communication

Working Location

School West - 6A Jurong West Street 52 Singapore 649297