Administrative Assistant (HR & Admin/Legal)

PCS Pte. Ltd.; Singapore; On-site; SGD 36,000 - 51,000; Full time

Benefits offered by this job

Service benefits

Medical subsidy

Dental subsidy

Holiday & wellness subsidies

Shuttle bus

Job summary

PCS Pte. Ltd. in Singapore seeks a versatile Admin Assistant to support operations across corporate secretarial, legal, finance, and facility management in the chemicals sector.

You will administer the Legal Function's records, coordinate e-learning, manage budgets, handle fleet logistics, and provide cross‑functional support. The role requires teamwork, strong communication, and proficiency in Microsoft Office and PDF tools.

Qualifications

• Minimum Higher Nitec or equivalent qualifications.
• Proficient in Microsoft Applications and Adobe PDF software.
• Good interpersonal and communication skills.
• A strong team player.

Responsibilities

• Corporate & Legal: Administrative support to Legal Function, document management, contract administration, and corporate secretarial matters.
• Training & e-Learning: Administering e-learning portal, create user accounts, assign courses, and track completion.
• Finance & Clerical: General clerical tasks, payment requests, asset/equipment tracking, and assist with annual budget/CAPEX data.
• Facilities & Fleet: Manage vehicle rentals/maintenance, SDM logistics, site applications, and contractor coordination.
• General Support: Maintain corporate communications, coordinate CSR sponsorships, and cross-functional team coverage.

Skills

Microsoft Office

Adobe PDF

Interpersonal communication

Education

Higher Nitec or equivalent

Job description

Seeking a versatile Admin Assistant to support operations, corporate secretarial, legal, and facility management within the essential chemicals sector.

Core Responsibilities:

• Corporate & Legal - Provide administrative support to the Legal Function (Lean Team of 2), including maintaining the company’s document management system, contract administration and maintenance of legal records. Assist with preparation of board resolutions and papers, and other corporate secretarial matters. Handle other day-to-day administrative needs of the Legal Function.
• Training & e-Learning: Administering company’s e-learning portal, create user accounts, assign courses, and track employee completion.
• Finance & Clerical: Handle general clerical tasks, payment requests, and asset/equipment tracking for HR & Admin Function. Prepare function’s annual budget and compile CAPEX data.
• Facilities & Fleet: Manage company vehicle rentals and maintenance. Support Shutdown Maintenance (SDM) logistics, site applications, and contractor coordination.
• General Support: Maintain corporate communications (website/brochures), coordinate CSR sponsorships, and provide cross-functional cover for team members.

Requirements:

• Minimum Higher Nitec or equivalent qualifications
• Proficient in Microsoft Applications and Adobe PDF software
• Good interpersonal and communication skills
• A strong team player

Attractive salary commensurate with qualifications and experience will be offered to the right candidate, including the following elements of our Total Rewards package:

• Service Benefits (0.25 month to 0.5 month + $500 annually based on years of service)
• Medical Outpatient/Dental Subsidy & Hospitalization & Surgical Benefits for Spouse & Children
• Holiday, Sports and Wellness Subsidies
• Daily Shuttle Bus Service to and from the office in Jurong Island to Jurong East MRT