Administrative Assistant (HR & Admin)

PCS Pte. Ltd.; Singapore; On-site; SGD 26,000 - 42,000; Full time

Benefits offered by this job

Service Benefits (0.25–0.5 month) + $K

Medical, dental, hospitalization &

Holiday, sports & wellness subsidies

Daily shuttle service (Jurong Island –

Job summary

PCS Pte. Ltd. is seeking a proactive Direct Support & Office Administration professional to handle daily office tasks, calls, and courier management in Singapore. You will assist with site visits, meetings, procurement, and staff claims, while providing coverage for other admin staff as needed.

The role emphasizes strong MS Office skills, teamwork, and occasional SAP involvement within a collaborative office environment.

Qualifications

• Minimum Nitec/Higher Nitec or equivalent qualifications.
• Proficient in MS Office (Excel and Word).
• SAP working knowledge is an advantage.
• Good interpersonal and communication skills.
• A strong team player.

Responsibilities

• Assist with daily office tasks, including answering calls and managing couriers.
• Assist in arranging site visits and meetings.
• Process procurement requisitions and staff claims.
• Administer subscriptions, gifts, and cover for admin staff.
• Coordinate telecommunication requests and visitor system applications.
• Prepare documentation for tenders and internal initiatives.

Skills

Interpersonal skills

Team player

MS Office proficiency

SAP knowledge

Education

Nitec/Higher Nitec

Tools

MS Excel

MS Word

SAP

Job description

1) Direct Support & Office Administration

• Assist with daily office tasks, including answering incoming calls and managing incoming/outgoing couriers.
• Assist in arranging site visits and meetings.
• Process procurement requisitions (including non-stock items) and staff claims (e.g. handphone reimbursements, entertainment claims).
• Administer subscriptions, business gifts/hampers, and provide coverage for other admin staff when the need arises.

2) Facility & Equipment Coordination

• Help monitor and arrange maintenance for office equipment (e.g. water and coffee dispensers) and the office security system.
• Manage parking administration, including issuing carpark coupons and collecting charges.
• Coordinate telecommunication requests (PABX, Telco lines) by receiving requests, arranging site surveys, and scheduling installations.
• Assist with visitor system applications (JI/PCS, JI/VMS/SIT).
• Compile data and prepare documents to assist with Budget/Capex planning and Turnaround preparation (including invoicing and cost recovery from complex downstream companies).
• Assist in preparing documentation for tenders and contracts.
• Help coordinate, compile, and submit information for internal initiatives (safety and newsletter).

Requirements:

• Minimum Nitec/Higher Nitec or equivalent qualifications
• Proficient in MS Office (MS Excel and MS Word)
• Candidates with SAP working knowledge will have an added advantage
• Good interpersonal and communication skills
• A strong team player

Attractive salary commensurate with qualifications and experience will be offered to the right candidate, including the following elements of our Total Rewards package:

• Service Benefits (0.25 month to 0.5 month + $500 annually based on years of service)
• Medical Outpatient/Dental Subsidy & Hospitalization & Surgical Benefits for Spouse & Children
• Holiday, Sports and Wellness Subsidies
• Daily Shuttle Bus Service to and from the office in Jurong Island to Jurong East MRT