Admin Assistant

V-SWIFT PTE. LTD.; Singapore; On-site; SGD 28,000 - 39,000; Full time

Job summary

V-SWIFT PTE. LTD. is seeking an Administrative Assistant to provide basic support to the College's General Office. You will run errands, handle mail and documents, perform data entry, and assist at the front counter with calls and stakeholder inquiries.

You will also manage filing, copying, scanning, and packing for routine office use and College events. A pleasant, proactive attitude and teamwork are essential for success in a busy campus environment.

Qualifications

• Pleasant personality, willingness and inquisitiveness to learn.
• Be a team player, organized and able to multi-task and prioritise daily tasks using today's office technologies and computer applications.
• Preferably have GCE O-Levels or with relevant administrative working experience.
• The Personnel shall possess good interpersonal and communication skills, be able to work effectively with multiple stakeholders, and be proficient in commonly used office productivity applications.
• As the General office is located at Level 2 of the school premises and there is no lift access to Level 2, personnel must be able to perform daily activities such as climbing stairs.

Responsibilities

• Provide basic administrative support to the College under the General Office direction.
• Run office errands, collect and distribute mail, documents and materials within the College.
• Perform basic data entry using staff-provided information and prescribed templates or systems.
• Attend to basic office matters and administrative support at the General Office counter, including answering phone calls and assisting staff, students and stakeholders.
• Receive and register documents, distribute forms and pass submissions to staff.
• Sort, label, file and store documents according to filing arrangements and instructions.
• Photocopy, scan, collate and pack documents and materials for routine office use and College activities.

Skills

Team player

Organized

Multi-tasking

Prioritization

Willingness to learn

Interpersonal communication

Education

GCE O-Levels

Tools

Microsoft Office

Office productivity software

Job description

The personnel shall provide basic administrative support to the College under the direction of the General Office, including:

• Running office errands, including collecting and distributing mail, documents and materials within the College.
• Perform basic data entry using information provided by staff and prescribed templates or systems.
• Experienced in using Microsoft Office
• Attending to basic office matters and administrative support at the General Office counter, including answering phone calls, attending to staff, students and other stakeholders at the counter, receiving and registering documents, distributing forms and passing submissions to the relevant staff.
• Sort, label, file and store documents according to existing filing arrangements and staff instructions.
• Photocopy, scan, collate and pack documents and materials for routine office use, examinations and College activities.

The Personnel shall minimally have the following qualifications, skills and experience:

• Pleasant personality, willingness and inquisitiveness to learn.
• Be a team player, organized and able to multi-task and prioritise daily tasks using today's office technologies and computer applications.
• Preferably have GCE O-Levels or with relevant administrative working experience.
• The Personnel shall possess good interpersonal and communication skills, be able to work effectively with multiple stakeholders, and be proficient in commonly used office productivity applications.
• As the General office is located at Level 2 of the school premises and there is no lift access to Level 2, personnel must be able to perform daily activities such as climbing stairs.