Administrative Assistant (East Region)

PEOPLE PROFILERS PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A professional staffing agency in Singapore is looking for an administrative support staff to ensure smooth site operations. The role involves coordinating logistics, managing procurement, and supporting employee services. Ideal candidates will have a diploma in a relevant field and prior experience in administration or HR support. Strong organizational and communication skills are essential for managing multiple tasks and stakeholders efficiently.

Qualifications

• Diploma in Business Administration, Human Resources, Operations, or a related field is required.
• Prior experience in site administration or HR support roles is preferred.
• Ability to manage multiple tasks across stakeholders in a fast-paced environment.

Responsibilities

• Provide day-to-day administrative and operational support to site leaders and employees.
• Coordinate meetings, training sessions, and other logistics.
• Manage procurement requests and support employee services.
• Maintain internal communication channels for timely updates.

Skills

Strong coordination skills

Organisational skills

Communication skills

Attention to detail

Proactivity

Education

Diploma in Business Administration, Human Resources, Operations

Job description

Responsibilities

• Provide day‑to‑day administrative and operational support to site leaders and employees, ensuring smooth site operations.
• Coordinate meetings, training sessions, room bookings, visitor access, and other on‑site logistics across assigned locations.
• Manage procurement requests for site and plant needs, including stationery and consumables, using internal procurement systems.
• Support employee services by handling uniforms, PPE distribution, locker allocation, staff badges, onboarding documents, and general system assistance.
• Maintain internal communication channels such as notice boards, dashboards, and operational boards to ensure timely dissemination of business and HR updates.
• Coordinate travel and repatriation arrangements for foreign employees in line with HR directives, corporate policies, and regulatory requirements, including liaison with approved travel vendors.
• Provide administrative support to manufacturing and HR teams, including time system adjustments, work pass renewals, and coordination of employee engagement activities.
• Ensure proper documentation, audit readiness, and continuity of site administrative processes, while supporting audits, site visits, and senior management engagements as required.

Requirements

• Diploma in Business Administration, Human Resources, Operations, or a related field.
• Prior experience in site administration, operations support, manufacturing admin, or HR support roles is preferred.
• Strong coordination, organisational, and communication skills, with the ability to manage multiple tasks across stakeholders.
• Detail‑oriented, dependable, and proactive, with the ability to work independently in a fast‑paced site environment.

Please submit your updated resume in Word format by using the Apply Now Button. We regret that only shortlisted candidates will be notified. Email resume to [e-mail]. People Profilers Pte Ltd, 20 Cecil Street, #08-09, PLUS Building, Singapore 049705. Tel: [phone]. EA License Number: 02C4944. Registration Number: R1872398. Posting Personnel: Ng Jwee Ken. Ref: QV8X3RV6