Administrative Assistant / Admin Assistant (Minimum 1 Year)

AETHER INTERIOR PTE. LTD.; Singapore; On-site; SGD 20,000 - 24,000; Full time

Job summary

AETHER INTERIOR PTE. LTD. is seeking an Administrative Executive to support daily operations at our Chinatown office in Singapore.

You will handle broad administrative tasks, maintain records, and coordinate cross‑department workflows to ensure smooth communication and timely information sharing. The role requires strong written communication, meticulous attention to detail, and the ability to juggle multiple tasks while supporting management with office coordination and scheduling.

Qualifications

• Excellent written professional communications.
• Proficient with Microsoft and Google applications for data and records.
• Strong attention to detail and organisational skills.
• Ability to oversee and manage multiple tasks.

Responsibilities

• Perform broad daily administrative tasks to ensure smooth office operations.
• Organise, maintain, and update documents (electronic and physical) for retrieval and compliance.
• Coordinate communication and workflow across departments to support collaboration.
• Handle incoming calls, messages, mail, and leads.
• Manage calendars, meeting rooms, facilities, supplier coordination, and project scheduling.
• Complete ad-hoc duties assigned by management to support business needs.

Skills

Administrative tasks

Microsoft Office

Google Suite

Attention to detail

Job description

Job Description

Industry: Interior Design

Position Title: Administrative Executive

Working Location: Chinatown

Remuneration: Basic Salary up to $2000 + Variable Bonus

Commitment: Minimum 1 year, Full-Time

Overall Roles and Responsibilities

• Perform broad daily administrative tasks to ensure smooth office operations.


• Organise, maintain, and update electronic and physical documents and files for easy retrieval and compliance.


• Coordinate communication and workflow across departments to facilitate collaboration and information sharing.


• Handle and correspond with incoming phone calls, messages, mail, and leads.


• Manage calendars, meeting rooms, facilities, supplier coordination, and project scheduling.


• Complete ad-hoc duties assigned by management to support business needs and office function.

Competencies and Requirements

• Skilled in written professional formal communications.


• Proficient in Microsoft and Google applications to manage data and records.


• Strong attention to detail and organisational skills.


• Skilled in overseeing and managing multiple tasks.