Administrative Assistant (Immediate Vacancy)

SPACIOUS PLANNERS PTE. LTD.; Singapore; On-site; SGD 28,000 - 42,000; Full time

Benefits offered by this job

Near MRT

Competitive salary

Supportive environment

Job summary

Edgeline Planners in Singapore is seeking an organised and reliable Administrative Assistant to support the Accounts Department and day-to-day office tasks. You will handle documentation, data entry, filing and general office coordination with a focus on accuracy and efficiency.

The role requires proficiency in Microsoft Excel and PDF handling, and strong communication. You will work closely with the Accounts Department and be able to work independently in a fast-paced environment near MRT.

Qualifications

• Minimum 2 years of relevant administrative experience.
• Good understanding of general office administration and procedures.
• Proficient in Microsoft Excel, Word and PDF handling.
• Good in documentation, filing, data entry and record keeping.
• Confident in handling incoming calls and emails.
• Organised, detail-oriented and good at follow-up.
• Able to work independently with minimal supervision.
• Good communication and coordination skills.

Responsibilities

• Handle day-to-day office administration, including documentation, filing, data entry, record keeping, correspondence and general office coordination.
• Manage and monitor office licenses / insurance / contracts / lorry road-tax and renewal deadlines to ensure timely renewals.
• Oversee office / pantry supplies and inventory, ensuring stock levels are maintained and replenished as needed
• Coordinate with building management on facilities-related matters
• Support onboarding logistics for new hires including workstation setup and e-name card
• Assist in project costing calculation and accounting data entry.
• Coordinate meetings, internal events, and company communications.
• Confident and professional in handling incoming calls and emails, with the ability to understand enquiries, respond appropriately and follow up when required.

Skills

Office admin

Data entry

Documentation

Communication

Independent work

Follow-up

Organised

Tools

Microsoft Excel

Microsoft Word

PDF handling

Job description

Edgeline Plannersis a Singapore-based interior design company with over 25 years of experience in creating thoughtful and functional spaces. We combine creative design, quality workmanship, and personalised service to bring our clients’ ideas to life.

WHY JOIN US?

• Competitive salary

• Near MRT

• Supportive Environment

We’re Looking for an Organised & Reliable Administrative Assistant

The ideal candidate should beproficient in Microsoft Excel and PDF document handling, comfortable working with theAccounts Department, and able to complete tasksaccurately, efficiently and independently.

Job Responsibilities:

• Handle day-to-day office administration, including documentation, filing, data entry, record keeping, correspondence and general office coordination.

• Manage and monitor office licenses / insurance / contracts / lorry road-tax and renewal deadlines to ensure timely renewals.

• Oversee office / pantry supplies and inventory, ensuring stock levels are maintained and replenished as needed

• Coordinate with building management on facilities-related matters

• Support onboarding logistics for new hires including workstation setup and e-name card

• Assist in project costing calculation and accounting data entry.

• Coordinate meetings, internal events, and company communications.

• Confident and professional in handling incoming calls and emails, with the ability to understand enquiries, respond appropriately and follow up when required.

Requirements

• Minimum2 years of relevant administrative experience.

• Good understanding ofgeneral office administration and procedures.

• Proficient inMicrosoft Excel, Word and PDF handling.

• Good indocumentation, filing, data entry and record keeping.

• Confident in handlingincoming calls and emails.

• Organised, detail-oriented andgood at follow-up.

• Able towork independently with minimal supervision.

• Good communication and coordination skills.