Administrative Assistant

NEWZONE SINGAPORE PTE. LTD.; Singapore; On-site; SGD 25,000 - 30,000; Full time

Benefits offered by this job

On-the-job training

Construction administration exposure

Friendly and supportive environment

Career development opportunities

Job summary

NEWZONE SINGAPORE PTE. LTD. is seeking an administrative professional in Singapore to handle general office and project documentation, ensuring accurate records and smooth daily operations.

You will prepare quotations, purchase orders and invoices, coordinate with suppliers and site personnel, and support management with routine tasks in a collaborative, on-site role. The position offers on-the-job training, exposure to construction administration, and clear paths for career development for

Qualifications

• 2-3 years of administrative experience.
• Relevant qualification in Business Administration, Office Administration, or equivalent.
• Proficient in MS Office (Word/Excel).
• Good organizational and time-management skills.
• Able to work independently and manage multiple tasks.

Responsibilities

• Handle general office and administrative duties.
• Prepare, organise, and maintain company and project documentation.
• Assist with preparing quotations, purchase orders, invoices, delivery orders, and other documents.
• Coordinate with suppliers, subcontractors, customers, and site personnel when required.
• Assist in following up on purchase orders, deliveries, materials, and documentation.
• Maintain proper records of staff, project documents, invoices, and other relevant information.
• Assist management and project teams with daily administrative tasks.
• Assist with basic accounts administration such as invoice checking, expense claims, and document submission.
• Perform other ad-hoc administrative duties as assigned.

Skills

Time management

Communication

Independent work

Education

Business Administration / Office Administration

Tools

Microsoft Word

Microsoft Excel

Job description

Key Responsibilities

• Handle general office and administrative duties.

• Prepare, organise, and maintain company and project documentation.

• Assist with preparing quotations, purchase orders, invoices, delivery orders, and other documents.

• Coordinate with suppliers, subcontractors, customers, and site personnel when required.

• Assist in following up on purchase orders, deliveries, materials, and documentation.

• Maintain proper records of staff, project documents, invoices, and other relevant information.

• Assist management and project teams with daily administrative tasks.

• Assist with basic accounts administration such as invoice checking, expense claims, and document submission.

• Perform other ad-hoc administrative duties as assigned.

Job Requirements

• Minimum 2-3 year of administrative experience preferred.

• Relevant qualification in Business Administration, Office Administration, or equivalent.

• Good working knowledge of Microsoft Office, especially Word and Excel.

• Good organisational and time-management skills.

• Able to communicate effectively with colleagues, suppliers, subcontractors, and other parties.

• Good attention to detail and accuracy in documentation.

• Able to work independently and manage multiple tasks.

What We Offer

• Salary: S$2,200 – S$2,700 per month, depending on experience and qualifications.

• On-the-job training and guidance.

• Opportunity to gain experience in construction administration and project coordination.

• Friendly and supportive working environment.

• Career development opportunities for suitable candidates.