EXECUTIVE, CONFIDENTIAL SECRETARY

PEC PTE. LTD.; Singapore; On-site; SGD 42,000 - 60,000; Full time

Job summary

PEC PTE. LTD. in Singapore is looking for an experienced secretary to provide comprehensive secretarial and administrative support.

You will manage calendars, arrange meetings and travel, prepare presentations, and handle expense claims and filing with confidentiality. The role requires strong MS Office skills, bilingual abilities in Mandarin, and a proactive, team-oriented mindset. The successful candidate will work closely with management, maintain records, plan events, and perform ad-hoc

Qualifications

• Diploma in any discipline, preferably in Secretarial.
• 5 years of confidential secretariat experience is preferred.
• Good knowledge in bookkeeping/accounting.
• Self-driver, resourceful and a good team player.
• Excellent interpersonal and communication skills.
• Meticulous, organized and able to handle high level of confidentiality.
• Effectively bilingual to liaise with overseas counterparts.
• Proficient in all MS Office applications.
• Able to speak and write Mandarin to liaise with China business partner.

Responsibilities

• Provide secretarial and administrative support.
• Managing of work calendar, scheduleinternal/external meetings and appointments.
• Preparation of presentation materials and otherdocuments.
• Travel arrangements.
• Processing expense claims.
• Prepare reports and maintain filing system.
• Organizing office operations and officemaintenance.
• Clerical functions e.g. correspondence andexpense management, maintaining filing systems.
• Retention, protection, retrieval, transfer, anddisposal of records.
• Keeping management informed by regularlyproviding reports; summarizing information.
• Event planning and execution.
• Perform any other ad-hoc duties assigned byimmediate supervisor.

Skills

Interpersonal skills

Communication skills

Confidentiality

Team player

Mandarin language

MS Office

Education

Diploma in Secretarial studies

Tools

MS Office

Job description

Duties & Responsibilities

• Provide secretarial and administrative support.


• Managing of work calendar, scheduleinternal/external meetings and appointments.


• Preparation of presentation materials and otherdocuments.


• Travel arrangements.


• Processing expense claims.


• Prepare reports and maintain filing system.


• Organizing office operations and officemaintenance.


• Clerical functions e.g. correspondence andexpense management, maintaining filing systems.


• Retention, protection, retrieval, transfer, anddisposal of records.


• Keeping management informed by regularlyproviding reports; summarizing information.


• Event planning and execution.


• Perform any other ad-hoc duties assigned byimmediate supervisor.

Qualification & Experience Generally Required

• Diploma in any discipline, preferably qualification inSecretarial.


• 5 years of confidential secretariat experience is preferred.


• Good knowledge in bookkeeping/accounting.


• Self-driver, resourceful and a good team player.


• Excellent interpersonal and communication skills.


• Meticulous, organized and able to handle high level ofconfidentiality.


• Effectively bilingual to liaise with overseascounterparts.


• Proficient in all MS Office Application.


• Able to speak and write Mandarin to liaise with China businesspartner.