Administrative Assistant (6 month contract)

CSC (Corporation Service Company); Singapore; On-site; SGD 36,000 - 52,000; Full time

Job summary

CSC (Corporation Service Company) in Singapore is seeking an administrative support staff to assist the corporate secretarial team with minutes, filing, and client/vendor coordination.

The ideal candidate has 1 year of relevant experience, can communicate in Chinese, and excels at multitasking, attention to detail, and meeting tight timelines while maintaining a proactive work attitude.

Qualifications

• 1 year of prior experience in similar administrative roles.
• Ability to speak Chinese preferred as role involves coordination with Chinese clients and reviewing Chinese documents.
• Able to multitask and work within tight timelines.
• Detail oriented; demonstrates thoroughness and strong ownership of work.
• Positive working attitude with hardworking personality.
• Pro-active, self-motivated, independent and responsive.
• Good interpersonal, organizational and communications skills.
• Proficient in MS Office (MS Excel and MS Word).

Responsibilities

• Provide administrative support to the corporate secretarial team on various matters.
• Updating of clients’ minutes book and internal database.
• Maintaining of files (including job files, vendor files and other files related to the Company's operations).
• Preparation of corporate secretarial documents.
• Handling mails and courier services.
• Assisting with billing matters including matching of invoices, preparation of payment vouchers and tracking of payment status. Manage/liaise with vendors or external parties whenever necessary.
• Liaise with clients on general administrative matters.
• Liaise and coordinate with internal and external parties, including solicitors and regulatory bodies when required.
• Strengthen long-term relationships with our customers and business partners by providing excellent services.
• Any other Ad-hoc duties as assigned.

Skills

Chinese language

MS Office

Organizational skills

Communication

Multitasking

Proactive work attitude

Job description

Immediate Hiring

Some of the things you’ll be doing:

• Provide administrative support to the corporate secretarial team on various matters, including but not limited to:

• Updating of clients’ minutes book and internal database.

• Maintaining of files (including job files, vendor files and other files related to the Company's operations)

• Preparation of corporate secretarial documents

• Handling mails and courier services

• Assisting with billing matters including matching of invoices, preparation of payment vouchers and tracking of payment status. Manage/liaise with vendors or external parties whenever necessary

• Liaise with clients on general administrative matters

• Liaise and coordinate with internal and external parties, including solicitors and regulatory bodies when required

• Strengthen long-term relationships with our customers and business partners by providing excellent services

• Any other Ad-hoc duties as assigned

What technical skills, experience, and qualifications do you need?

• 1 year of prior experience in similar administrative roles

• Ability to speak Chinese preferred as this role will involve coordination and speaking with cChinese clients and reviewing Chinese documents

• Able to multitask and work within tight timeline

• Detail oriented; demonstrates thoroughness and strong ownership of work

• Positive working attitude with hardworking personality

• Pro-active, self-motivated, independent and responsive

• Good interpersonal, organizational and communications skills

• Proficient in MS Office (MS Excel and MS Word)