Administrative Assistant

ZSE SINGAPORE PTE. LTD.; Singapore; On-site; SGD 30,000 - 42,000; Full time

Job summary

ZSE SINGAPORE PTE. LTD. is seeking an Admin Assistant to provide comprehensive administrative support to the HR team and other departments.

The role covers office administration, documentation, coordination and day-to-day tasks. Responsibilities include scheduling, filing, record-keeping, handling correspondence and maintaining licenses and related documents. You will also assist with preparing materials for new staff, tracking training records, managing office supplies, and supporting meetings

Qualifications

• Minimum GCE N/O levels.
• Minimum 3 years of relevant experience in Office Administration, HR Administration, or a related role.
• Proficient in Microsoft Office (Excel, Word & Outlook).
• Positive attitude with strong interpersonal skills and a willingness to support different functions across the business.
• Ability to work independently and collaboratively in a fast-paced environment.

Responsibilities

• Provide general administrative support to various departments.
• Manage and coordinate administrative functions including scheduling, filing, record-keeping and correspondence
• Maintain and assist with company licences and related documentation.
• Assist with the preparation of documents and materials for new staff, including stationery and other required items.
• Keep track of staffs and workers training records.
• Assist with office supplies, pantry and general office matters.
• Provide administrative support for meetings and other office matters.
• Handle reception duties, incoming and outgoing mails and phone calls.
• Assist in coordinating arrangements for employees and visitors when required.
• Contributing to continuous improvement of administrative processes and procedures
• To carry out any other duties and responsibilities as assigned

Skills

Interpersonal skills

Independent and collaborative

Positive attitude

Education

GCE O/N Levels

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Job Summary

The Admin Assistant will provide administrative support to the HR department and various departments in day-to-day operations, office administration, documentation, coordination and general administrative tasks.

Job Description

• Provide general administrative support to various departments.
• Manage and coordinate administrative functions including scheduling, filing, record-keeping and correspondence
• Maintain and assist with company licences and related documentation.
• Assist with the preparation of documents and materials for new staff, including stationery and other required items.
• Keep track of staffs and workers training records.
• Assist with office supplies, pantry and general office matters.
• Provide administrative support for meetings and other office matters.
• Handle reception duties, incoming and outgoing mails and phone calls.
• Assist in coordinating arrangements for employees and visitors when required.
• Contributing to continuous improvement of administrative processes and procedures
• To carry out any other duties and responsibilities as assigned

Requirements

• Minimum GCE N/O levels.
• Minimum 3 years of relevant experience in Office Administration, HR Administration, or a related role.
• Proficient in Microsoft Office (Excel, Word & Outlook).
• Positive attitude with strong interpersonal skills and a willingness to support different functions across the business.
• Ability to work independently and collaboratively in a fast-paced environment.

Work Location: Nordcom II