Administrative Assistant

Sincere Culinary Development Pte. Ltd.; Singapore; On-site; SGD 29,000 - 42,000; Full time

Benefits offered by this job

Career development opportunities

Team-building activities

Staff discounts on culinary products

Performance-driven work environment

Job summary

Sincere Culinary Development Pte. Ltd. is seeking a motivated Administrative Assistant to support day-to-day operations, including invoicing, inventory coordination, and general administrative duties.

The role requires a detail-oriented, responsible candidate with strong time management and multi-tasking abilities, proficient in MS Office, and capable of working independently in a fast-paced environment in Singapore.

Qualifications

• GCE N/O level or equivalent is required.
• Prior invoicing, purchasing, administration or inventory coordination experience is an advantage.
• Proficiency in MS Office, especially Excel and Word, is expected.

Responsibilities

• Prepare and process invoices, delivery orders, quotations, purchase orders and related documents accurately.
• Liaise with customers, suppliers and internal departments on invoicing, purchasing and operations.
• Handle administrative coordination and data entry duties.
• Coordinate inventory movements to support smooth operation and ensure stock accuracy.
• Maintain inventory records, stock movements and traceability documents.
• Ensure compliance with company policies and regulatory requirements, including HACCP and audits.
• Support daily operational and administrative activities as assigned.

Skills

Time management

Attention to detail

Multitasking

Independent working

Organizational skills

Education

GCE N/O level or equivalent

Tools

Microsoft Excel

Microsoft Word

Job description

Sincere Culinary is seeking a motivated, responsible, and detail-oriented Administrative Assistant to join our dynamic team. The successful candidate will support smooth day-to-day operations by handling invoicing, inventory coordination, and general administrative duties.

Key responsibilities

• Prepare and process invoices, delivery orders, quotations, purchase orders, and related documents accurately and promptly.
• Liaise with customers, suppliers, and internal departments on invoicing, purchasing, and operational matters.
• Handle administrative coordination and data entry duties.
• Coordinate inventory movements to support smooth operational workflow.
• Ensure all inventory transactions are completed on time and maintain stock accuracy.
• Maintain proper inventory records, stock movements, and traceability documentation.
• Maintain accurate records, reports, and documentation in compliance with company and regulatory requirements.
• Ensure proper filing and documentation for HACCP, halal certification, internal audits, and external audit purposes.
• Handle pest control coordination and maintain related records and documentation.
• Support daily operational and administrative activities as assigned.
• Perform other administrative and operational duties assigned by management.

Requirements

• Minimum GCE 'N' / 'O' Level or equivalent qualification.
• Prior experience in invoicing, purchasing, administration, or inventory coordination will be an added advantage.
• Proficient in Microsoft Office applications, particularly Microsoft Excel and Word.
• Good time management skills with the ability to multitask and prioritize assignments effectively in a fast-paced environment.
• Responsible, organized, and able to work independently with minimal supervision.
• Positive working attitude with strong sense of responsibility, initiative, and willingness to take ownership of assigned duties.
• Possess good work ethics and strong attention to detail.

What We Offer

Benefits & Incentives:

• Opportunities for career development and professional growth within the organization.
• Supportive, collaborative, and performance-driven work environment.
• Participation in team-building activities and company social events.
• Staff discounts on selected culinary products.
• Competitive salary package commensurate with qualifications, skills, and relevant experience.