Admin Assistant (Culinary Services)

St. Andrew’s Nursing Home (Taman Jurong); Singapore; On-site; SGD 2,500 - 3,500; Full time

Job summary

St. Andrew’s Nursing Home (Taman Jurong) in Singapore seeks an administrative assistant to support the Culinary Services team with day-to-day tasks in the nursing home kitchen.

You will handle filing, data entry, documentation and record-keeping, ensuring accuracy and timely processing. Based on site, the role covers vendor coordination, PO and invoice tracking, inventory records, and collaboration with the Finance and QA teams to maintain food safety compliance, hygiene logs, and audits.

Qualifications

• Minimum GCE O Levels / NITEC / Diploma preferred.
• 1-2 years of administrative experience; experience in F&B, healthcare or finance documentation is an advantage.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Organized, detail-oriented and able to meet deadlines.
• Good communication and coordination skills.

Responsibilities

• Provide day-to-day administrative support to the Culinary Services team.
• Manage filing, data entry, documentation and record-keeping (softcopy and hardcopy).
• Coordinate with vendors and suppliers on quotations, deliveries and documentation.
• Track purchase orders, delivery orders and invoices for food supplies and equipment.
• Maintain inventory records, consumption logs and stock trackers.
• Support the Finance Department with documentation for procurement of food supplies, especially perishables.
• Ensure compliance with food safety regulations and internal audits, including hygiene certifications, cleaning schedules, temperature logs and pest control records.
• Prepare basic reports, summaries and spreadsheets for management review.
• Handle ad-hoc administrative tasks as required.
• Based in nursing home kitchen/office environment.
• 5-day work week; occasional support for events, audits or urgent issues may be required.
• PPE and hygiene protocols to be followed when accessing kitchen and resident care areas.

Skills

Microsoft Office

Data entry

Record-keeping

Vendor coordination

Documentation

Education

GCE O Levels / NITEC / Diploma

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Report to Head of Culinary Services

Provide day-to-day administrative support to the Culinary Services team

Manage filing, data entry, documentation and record-keeping (softcopy and hardcopy)

Coordinate with vendors and suppliers on quotations, deliveries and documentation

Track purchase orders, delivery orders and invoices for food supplies and equipment

Maintain inventory records, consumption logs and stock trackers

Support the Finance Department with documentation for procurement of food supplies, especially perishables

Ensure compliance with food safety regulations and internal audits, including hygiene certifications, cleaning schedules, temperature logs and pest control records

Prepare basic reports, summaries and spreadsheets for management review

Handle ad-hoc administrative tasks as required

Based in nursing home kitchen/office environment

5-day work week; occasional support for events, audits or urgent issues may be required

PPE and hygiene protocols to be followed when accessing kitchen and resident care areas

Minimum GCE “O” Levels / NITEC / Diploma preferred

1-2 years of administrative experience; experience in F&B, healthcare or finance documentation is an advantage

Proficient in Microsoft Office (Word, Excel, PowerPoint)

Organized, detail-oriented and able to meet deadlines

Good communication and coordination skills

Able to handle confidential information appropriately

Team player with a positive and proactive attitude