Administrative Assistant

TRINITY PASS; Singapore; On-site; SGD 42,000 - 62,000; Full time

Job summary

Trinity Pass is seeking an Administrative Assistant to support daily operations by handling administrative, financial, and HR tasks. The role involves preparing invoices, managing ledgers, and processing employee claims, with a focus on accuracy and proactive support.

The ideal candidate will have relevant admin or accounting experience, strong organisation and communication skills, and proficiency in MS Office and accounting software.

Qualifications

• Relevant administrative or accounting experience preferred.
• Strong organisational and communication skills.
• Proficient in MS Office and accounting software.
• Attention to detail and ability to multitask.

Responsibilities

• Prepare, review, and record sales invoices accurately and promptly.
• Maintain petty cash, cash registers, and reconcile daily cash and bank deposits.
• Monitor and verify discounts, gift vouchers, and customer promotions.
• Manage customer follow-ups, track daily usage times, and update customer records.
• Process employees’ overtime claims, allowances, leave applications, and medical certificates.
• Maintain and reconcile general ledger, cash book, bank book, and journal entries.
• Record and monitor staff loans and advances with proper documentation.
• Prepare financial statements, including balance sheets, profit & loss, and shareholder reports.
• Calculate monthly and yearly depreciation of fixed assets.
• Support onboarding and offboarding processes for employees.
• Respond to emails, elevate critical information, and file documents systematically.
• Conduct cost and efficiency analyses to support management decisions.
• Review and analyse inventory costs, including raw materials, packaging, labour, and overheads.
• Maintain an organised filing system for financial and administrative documents.
• Provide ad hoc financial data and reports as required by management or directors.

Skills

Organisational skills

Communication skills

Attention to detail

Multitasking

MS Office

Accounting software

Tools

MS Office

Accounting software

Job description

Roles & Responsibilities

Our client is looking for a meticulous and proactive Administrative Assistant to support daily operations by managing administrative, financial, and HR tasks, ensuring the smooth running of the business.

Responsibilities:

• Prepare, review, and record sales invoices accurately and promptly
• Maintain petty cash, cash registers, and reconcile daily cash and bank deposits.
• Monitor and verify discounts, gift vouchers, and customer promotions.
• Manage customer follow-ups, track daily usage times, and update customer records.
• Process employees’ overtime claims, allowances, leave applications, and medical certificates.
• Maintain and reconcile general ledger, cash book, bank book, and journal entries.
• Record and monitor staff loans and advances with proper documentation.
• Prepare financial statements, including balance sheets, profit & loss, and shareholder reports.
• Calculate monthly and yearly depreciation of fixed assets.
• Support onboarding and offboarding processes for employees.
• Respond to emails, elevate critical information, and file documents systematically.
• Conduct cost and efficiency analyses to support management decisions.
• Review and analyse inventory costs, including raw materials, packaging, labour, and overheads.
• Maintain an organised filing system for financial and administrative documents.
• Provide ad hoc financial data and reports as required by management or directors.

Requirements:

• Relevant administrative or accounting experience preferred
• Strong organisational and communication skills
• Proficient in MS Office and accounting software
• Attention to detail and ability to multitask effectively.

Trinity Pass
Lic no 25C2784