ADMINISTRATIVE ASSISTANT

DHIYA INTERNATIONAL PTE. LTD.; Singapore; On-site; SGD 33,000 - 50,000; Full time

Job summary

DHIYA INTERNATIONAL PTE. LTD. is seeking an Administrative Coordinator to support the office lead by managing daily tasks, coordinating meetings, and assisting in project tracking to ensure smooth operations.

You will liaise with vendors and clients, handle expense reports, and assist with basic accounting to promote financial accuracy and timely reporting. Singapore-based role with a collaborative office environment.

Responsibilities

• Report daily updates, accomplishments, and issues to the administrative lead or office manager to ensure timely resolution and alignment.
• Answer phones, schedule appointments, and organize documents to maintain efficient administrative operations.
• Coordinate team meetings and events by preparing agendas and managing logistics to support effective collaboration.
• Track project deadlines and facilitate communication among team members to assist in project management.
• Process expense reports, invoicing, and perform basic accounting tasks to support financial accuracy.
• Liaise with vendors and clients to provide responsive and professional customer service.
• Maintain office supplies and manage inventory to ensure availability and prevent shortages.

Job description

Job Summary

You will support the administrative lead by managing daily office tasks, coordinating meetings, assisting project tracking, handling expense reports, and maintaining vendor and client communications to ensure smooth office operations.

Responsibilities

• Report daily updates, accomplishments, and issues to the administrative lead or office manager to ensure timely resolution and alignment.
• Answer phones, schedule appointments, and organize documents to maintain efficient administrative operations.
• Coordinate team meetings and events by preparing agendas and managing logistics to support effective collaboration.
• Track project deadlines and facilitate communication among team members to assist in project management.
• Process expense reports, invoicing, and perform basic accounting tasks to support financial accuracy.
• Liaise with vendors and clients to provide responsive and professional customer service.
• Maintain office supplies and manage inventory to ensure availability and prevent shortages.