Administrative Assistant

STEP UP GLOBAL CONSULTANCY PTE. LTD.; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

STEP UP GLOBAL CONSULTANCY PTE. LTD. is seeking a diligent office assistant to support daily operations in our Singapore office.

The role involves greeting visitors, answering calls, routing correspondence, and coordinating team calendars. The ideal candidate has 1–2 years of clerical or customer service experience, strong MS Office skills, and excellent time-management with attention to detail. This position focuses on organization, filing, and basic office finance tasks in a dynamic team

Qualifications

• Education: High school diploma or equivalent (associate's degree or business diploma preferred).
• Software Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and basic office software.
• Experience: 1–2 years of clerical or customer service experience is often required, though entry-level candidates are considered.

Responsibilities

• Answer phone calls and greet visitors.
• Route emails or mail to appropriate recipients.
• Schedule and manage calendars, book appointments, and coordinate team meetings.
• Maintain physical and digital filing systems and update databases.
• Draft memos, format reports, and create presentations.
• Order office supplies, manage inventory, and liaise with vendors.

Skills

Time management

Multi-tasking

Attention to detail

Clear communication

Organization

Education

High school diploma or equivalent

Associate's degree or business diploma preferred

Tools

Microsoft Office Suite

Job description

Core Responsibilities

• Communication: Answer phone calls, greet visitors, and route emails or mail.
• Scheduling: Manage calendars, book appointments, and coordinate team meetings.
• Record Keeping: Maintain physical and digital filing systems and update databases.
• Document Preparation: Draft memos, format reports, and create presentations.
• Office Management: Order supplies, manage inventory, and liaise with vendors.
• Finance Support: Process basic invoices, track expenses, and prepare expense reports.

Requirements and Qualifications

• Education: High school diploma or equivalent (associate's degree or business diploma preferred).
• Software Skills: Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and basic office software.
• Organization: Excellent time-management, multi-tasking, and attention to detail.
• Communication: Clear verbal and written interpersonal skills.
• Experience: 1 to 2 years of clerical or customer service experience is often required, though entry-level candidates are considered