Admin Assistant

POP UP PRINT; Singapore; On-site; SGD 42,000 - 60,000; Full time

Job summary

POP UP PRINT in Singapore is seeking an Administrative Assistant to provide comprehensive administrative and clerical support. The role involves managing schedules, handling correspondence, organizing records, coordinating meetings, and supporting team members with day-to-day tasks.

The ideal candidate is highly organized, detail-oriented, and capable of handling multiple priorities in a fast-paced environment.

Qualifications

• 1–3 years of administrative or office support experience.
• Proficient in MS Office Suite and Google Workspace.
• Excellent written and verbal communication.
• Strong organization and time-management with attention to detail.
• Able to multitask and work independently or in a team.
• Professional demeanor and ability to handle confidential information.

Responsibilities

• Manage calendars, schedule meetings, and arrange travel.
• Prepare, edit, and distribute correspondence and reports.
• Answer calls, emails, and inquiries professionally and timely.
• Coordinate supplies, equipment, and facilities; order materials.
• Assist with event planning and meeting logistics.
• Process expense reports and basic financial docs.
• Support onboarding and maintain administrative records.
• Perform data entry, update databases, and generate reports.
• Handle confidential information with discretion.

Skills

MS Office

Google Workspace

Communication

Organization

Multitasking

Tools

Microsoft Office Suite

Google Workspace

Job description

The Administrative Assistant provides comprehensive administrative and clerical support to ensure efficient office operations. This role involves managing schedules, handling correspondence, organizing records, coordinating meetings, and supporting team members with day-to-day tasks. The ideal candidate is highly organized, detail‑oriented, professional, and capable of handling multiple priorities in a fast-paced environment.

Key Responsibilities

• Manage calendars, schedule meetings, appointments, and travel arrangements.
• Prepare, edit, and distribute correspondence, reports, presentations, and other documents.
• Answer and direct phone calls, emails, and inquiries in a professional and timely manner.
• Coordinate office supplies, equipment, and facilities; order materials as needed.
• Assist with event planning, meeting logistics, and preparation of agendas and materials.
• Process expense reports, invoices, and basic financial documentation.
• Support onboarding of new employees and maintain personnel‑related administrative records (as appropriate).
• Perform data entry, update databases, and generate basic reports.
• Handle confidential information with discretion and professionalism.
• Provide general administrative support and other duties as assigned.

Required Qualifications

• 1–3 years of administrative or office support experience.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Excellent written and verbal communication skills.
• Strong organizational and time‑management abilities with attention to detail.
• Ability to multitask, prioritize effectively, and work independently or as part of a team.
• Professional demeanor and strong interpersonal skills.
• Ability to maintain confidentiality and handle sensitive information appropriately.