ADMINISTRATIVE ASSISTANT

SMART ASIA BUILDERS PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A construction firm in Singapore is seeking an administrative support staff member to provide clerical and sales assistance. Responsibilities include managing invoices, updating accounts, preparing monthly reports, and maintaining office policies. The ideal candidate will be proactive in handling administrative tasks, assisting visitors, and coordinating with senior executives. A corporate environment requiring adaptability and strong organizational skills is provided, offering a comprehensive support role.

Responsibilities

• Provide admin and sales clerical support.
• Issue invoices, update accounts receivables, and keep records.
• Segregate invoices for delivery.
• Assist in general administration duties and answer phone calls.
• Prepare regular monthly reports.
• Develop and maintain a filing system.
• Update and maintain office policies and procedures.
• Submit and reconcile worker's salary reports.
• Provide general support to visitors.
• Liaise with executive assistants to handle requests.

Job description

1)Provide admin and sales clerical support.

2)Issuing invoices and updating accounts receivables, enquiring about outstanding payments, and keeping records.

3)Segregating invoices for delivery.

4)Assist in general administration duties and Ad-hoc duties· Answer and direct phone calls.

5)Assist in the preparation of regular monthly reports.

6)Develop and maintain a filing system.

7)Update and maintain office policies and procedures.

8)Submit and reconcile worker's salary reports.

9)Provide general support to visitors.

10)Liaise with executive and senior administrative assistants to handle requests and queries.