Administrative Assistant

SCANMED TECHNOLOGY (S) PTE LTD; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A technology services company in Singapore is seeking a detail-oriented candidate to manage quotations, purchase orders, and service schedules. This role involves coordinating with engineering teams and vendors, handling deliveries, and providing overall administrative support. Candidates should be organized and proactive in their communication and task management.

Responsibilities

• Prepare and issue quotations, purchase orders, and invoices accurately and promptly.
• Coordinate service schedules with the engineering team and customers.
• Manage parts and equipment deliveries, collections, and returns.
• Maintain and update records of service reports and inventory movement.
• Handle ordering of spare parts and follow up on delivery timelines.
• Support NEA licensing applications related to radiation-emitting equipment.
• Communicate with vendors, logistics partners, and customers for coordination.
• Provide general administrative support including filing and data entry.
• Perform other administrative and operational tasks as assigned.

Job description

Job Responsibilities

• Prepare and issue quotations, purchase orders, and invoices accurately and promptly.
• Coordinate service schedules with the engineering team and customers to ensure timely maintenance, installation, and repair visits.
• Manage parts and equipment deliveries, collections, and returns to ensure timely and accurate fulfilment.
• Maintain and update records of service reports, delivery notes, and inventory movement.
• Handle ordering of spare parts, accessories, and consumables with suppliers and follow up on delivery timelines.
• Support NEA licensing applications and renewals related to radiation-emitting equipment.
• Communicate with vendors, logistics partners, and customers to coordinate logistic & operational matters.
• Provide general administrative support, including filing, data entry, and report preparation.
• Perform other administrative tasks and operational task as assigned by management.