Administrative Assistant

CAP ADVISORY GROUP PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A corporate advisory firm in Singapore is seeking an administrative support professional to manage document handling and filing systems. Responsibilities include maintaining minutes books, scanning documents, ordering corporate items, and preparing meeting document packs. The ideal candidate should be organized and detail-oriented, ready to support board activities and ensure efficient filing of important documents. A proactive approach to ad-hoc tasks is also required.

Responsibilities

• Maintain and update the minutes book and statutory registers.
• Scan, label, and save physical documents into the electronic filing system.
• Handle ordering of corporate items as instructed.
• Arrange and prepare board or shareholders' meeting document packs.
• Ensure both physical and digital filing systems are kept organized.
• Keep filing systems organized.
• Provide general admin support like printing.
• Perform ad-hoc tasks assigned by managers.

Job description

• Maintain and update the minutes book and statutory registers.
• Scan, label, and save physical documents into the electronic filing system.
• Handle ordering of corporate items (e.g. company seals, registers, certified copies) as instructed.
• Arrange and prepare board or shareholders’ meeting document packs for circulation.
• Arrange pickup and delivery of documents, including coordination of notarization and legalization requirements where necessary.
• Ensure both physical and digital filing systems are kept organized.
• Provide general admin support such as printing and photocopying.
• Perform ad-hoc administrative tasks assigned by the executives/managers.