Administrative Assistant

KIAN HUAT METAL PTE LTD; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A leading metal company in Singapore is seeking a highly organized Administrative Assistant to manage daily administrative operations and support sales inquiries. The ideal candidate will ensure efficient handling of customer inquiries while providing robust administrative support to the team. Responsibilities include managing tasks like data entry, scheduling, and customer communication. Candidates may come from an entry-level background but must demonstrate strong organizational and communication skills. Competitive salary and growth opportunities are offered.

Benefits

Competitive salary based on experience

Supportive work environment

Opportunities for growth and skill development

Qualifications

• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Proficiency in MS Office (Word, Excel, Outlook).

Responsibilities

• Manage day-to-day administrative tasks including filing and data entry.
• Act as the first point of contact for sales inquiries via various platforms.
• Prepare reports, correspondence, and presentations as required.

Skills

Organizational skills

Time-management skills

Communication skills

Customer focus

MS Office Proficiency

Multitasking

Job description

Job Summary

We are seeking a highly organized and proactive Administrative Assistant to support daily administrative operations, while also managing incoming sales enquiries. The ideal candidate will be the first point of contact for customers, ensuring enquiries are handled professionally and efficiently, while providing strong administrative support to the team.

Key Responsibilities

Administrative Duties

• Manage day-to-day administrative tasks, including filing, data entry, and document management
• Schedule appointments, meetings, and maintain calendars
• Prepare reports, correspondence, and presentations as required
• Maintain accurate records and databases
• Handle incoming calls, emails, and general correspondence
• Support office operations and ensure smooth workflow

Sales Enquiry & Support Duties

• Act as the first point of contact for sales enquiries via phone, email, and online platforms
• Respond to customer enquiries promptly and professionally
• Qualify and route sales leads to the appropriate sales team members
• Follow up on enquiries, quotes, and proposals as directed
• Assist with preparing sales quotations, invoices and basic sales reports

Required Skills & Qualifications

• Entry level candidates are welcome.
• Prior experience in an administrative or sales support role is a plus.
• Strong organizational and time-management skills
• Excellent written and verbal communication skills
• Customer-focused with a professional and friendly manner
• Proficiency in MS Office (Word, Excel, Outlook)
• Ability to multitask and work independently in a fast-paced environment

What We Offer

• Competitive salary based on experience
• Supportive and collaborative work environment
• Opportunities for growth and skill development