ADMINISTRATIVE ASSISTANT

XCELLENT HR SOLUTIONS; Singapore; On-site; SGD 26,784 - 40,176; Full time

Benefits offered by this job

Annual Leave

Medical Leave

CPF contribution

Friendly environment

Career development

CBD location

Performance review & progression

Job summary

XCELLENT HR SOLUTIONS is seeking a proactive Administrative Assistant to provide daily administrative support in CBD Singapore. You will handle documents, data entry, and coordinate appointments while maintaining filing systems and responding professionally to emails and calls.

Fresh graduates are welcome; minimum qualifications include GCE O Level to Diploma. Working hours are 9:00 AM–6:00 PM, Monday to Friday, at Tanjong Pagar, Singapore. Training will be provided.

Qualifications

• Proficiency in MS Office applications (Word, Excel, Outlook).
• Strong communication and interpersonal skills.
• Detail-oriented, organized and responsible.
• Positive attitude and willingness to learn.
• Able to work independently or in a team.

Responsibilities

• Provide daily administrative and clerical support
• Prepare, organize, and maintain client documents and records
• Perform data entry and ensure information is accurate and up to date
• Coordinate appointments, meetings, and schedules
• Respond to emails, phone calls, and customer enquiries professionally
• Assist with document preparation and submission processes
• Maintain proper filing systems (physical and digital)
• Support the team with general office administration and ad-hoc tasks

Education

GCE O Level / Nitec / Diploma

Tools

Microsoft Office (Word, Excel, Outlook)

Job description

Key Responsibilities

Provide daily administrative and clerical support

Prepare, organize, and maintain client documents and records

Perform data entry and ensure information is accurate and up to date

Coordinate appointments, meetings, and schedules

Respond to emails, phone calls, and customer enquiries professionally

Assist with document preparation and submission processes

Maintain proper filing systems (physical and digital)

Support the team with general office administration and ad-hoc tasks

Requirements

Minimum GCE O Level, Nitec, Diploma, or equivalent

Fresh graduates are welcome to apply

Prior administrative experience is an advantage but not required

Proficient in Microsoft Office (Word, Excel, Outlook)

Good communication and interpersonal skills

Detail-oriented, organized, and responsible

Positive attitude with a willingness to learn

Able to work independently and in a team

Working Arrangement

Employment Type:

Full-time

Working Days:

Monday to Friday (5-day work week)

Working Hours:

9:00 AM – 6:00 PM

Location:

Tanjong Pagar, Singapore (3-minute walk from MRT)

Training will be provided for successful candidates

Benefits

Annual Leave and Medical Leave in accordance with MOM regulations

CPF contribution (for eligible employees)

Friendly and supportive working environment

Career development and learning opportunities

Convenient office location in the CBD

Performance review and salary progression based on performance