Admin & Purchasing Coordinator

Xinda Construction; Singapore; On-site; SGD 30,000 - 46,000; Full time

Job summary

Xinda Construction is seeking a proactive Administrative Officer to support daily office operations in Singapore. You will manage documents for company and projects, handle emails, phone calls and client communications, and assist with quotations, invoices and purchase orders.

The role requires you to coordinate with suppliers, subcontractors and project teams, track material orders and deliveries, and maintain accurate records.

Qualifications

• Minimum 1–2 years of relevant administrative experience.
• Experience in a construction company or construction-related industry is preferred.
• Experience in purchasing or ordering construction materials is an advantage.
• Good communication and interpersonal skills.
• Able to communicate with suppliers, workers and project teams in English.
• Knowledge of construction materials and site requirements is an advantage.
• Good organizational skills and attention to detail.
• Able to work independently and handle multiple tasks.
• Responsible, hardworking and willing to learn.
• Able to work under pressure and meet deadlines.

Responsibilities

• Handle daily administrative and office tasks.
• Prepare, organize and maintain company and project documents.
• Assist with quotations, invoices, purchase orders and other project documents.
• Assist in ordering construction materials, tools and site supplies according to project requirements.
• Communicate and coordinate with suppliers, subcontractors and workers regarding material orders, delivery schedules and site requirements.
• Follow up on material quotations, orders, deliveries and outstanding items.
• Coordinate with the project team to ensure materials are ordered and delivered on time.
• Assist the project team with document preparation and submission.
• Handle emails, phone calls and correspondence with clients, suppliers and workers.
• Maintain staff and worker records, attendance and leave records.
• Assist with work pass, MOM, BCA and other administrative matters when required.
• Coordinate with workers, suppliers, subcontractors and project teams.
• Perform general administrative and ad-hoc duties assigned by the management.

Skills

Communication

Organizational skills

MS Word & Excel

Attention to detail

Tools

Microsoft Word

Microsoft Excel

Job description

Job Description

• Handle daily administrative and office tasks.
• Prepare, organize and maintain company and project documents.
• Assist with quotations, invoices, purchase orders and other project documents.
• Assist in ordering construction materials, tools and site supplies according to project requirements.
• Communicate and coordinate with suppliers, subcontractors and workers regarding material orders, delivery schedules and site requirements.
• Follow up on material quotations, orders, deliveries and outstanding items.
• Coordinate with the project team to ensure materials are ordered and delivered on time.
• Assist the project team with document preparation and submission.
• Handle emails, phone calls and correspondence with clients, suppliers and workers.
• Maintain staff and worker records, attendance and leave records.
• Assist with work pass, MOM, BCA and other administrative matters when required.
• Coordinate with workers, suppliers, subcontractors and project teams.
• Perform general administrative and ad-hoc duties assigned by the management.

Job Requirements

• Minimum 1–2 years of relevant administrative experience.
• Experience in a construction company or construction-related industry is preferred.
• Experience in purchasing or ordering construction materials is an advantage.
• Good communication and interpersonal skills.
• Able to communicate with suppliers, workers and project teams in English.
• Basic computer skills, especially Microsoft Word and Excel.
• Knowledge of construction materials and site requirements is an advantage.
• Good organizational skills and attention to detail.
• Able to work independently and handle multiple tasks.
• Responsible, hardworking and willing to learn.
• Able to work under pressure and meet deadlines.