Administrative assistant

MZL PTE. LTD.; Singapore; On-site; SGD 33,000 - 50,000; Full time

Job summary

MZL PTE. LTD. in Singapore is seeking an organized Administrative Assistant to provide general office and management support, maintain documents, and assist with reporting and correspondence.

You will handle data entry, filing, scheduling, and liaise with staff, suppliers, and authorities as needed. Strong MS Office skills and attention to detail are essential, with the ability to work independently or as part of a team.

Qualifications

• Previous administrative or office experience is preferred.
• Proficient in Microsoft Word and Excel; strong written and verbal communication.
• Able to manage confidential information and multitask effectively.
• Good time-management and organisational skills.

Responsibilities

• Provide general administrative and clerical support to the office and management.
• Prepare, organise, and maintain documents, records, and files.
• Perform accurate data entry and update company records and databases.
• Handle incoming and outgoing emails, correspondence, and documents.
• Prepare letters, reports, quotations, invoices, and other administrative documents when required.
• Manage and maintain proper filing systems, both physical and electronic.
• Assist with scheduling meetings, appointments, and other office activities.
• Answer and respond to routine enquiries from staff, customers, suppliers, and other parties.
• Assist with payroll, attendance, leave records, and other staff-related administrative matters when required.
• Monitor office supplies and arrange replenishment when necessary.
• Assist in preparing and submitting applications, forms, and other documents to relevant authorities when required.
• Coordinate with different departments, outlets, suppliers, and external parties on administrative matters.
• Maintain company's confidential records and employee information.
• Assist management with reports, records, and other administrative tasks.
• Ensure administrative work is completed accurately and within the required deadlines.
• Perform other duties and responsibilities as assigned by management.

Skills

Administrative skills

Data entry

Document management

Microsoft Office

Communication skills

Organisation

Attention to detail

Confidentiality

Problem-solving

Teamwork

Tools

Microsoft Office

Job description

Provide general administrative and clerical support to the office and management.

Prepare, organise, and maintain documents, records, and files.

Perform accurate data entry and update company records and databases.

Handle incoming and outgoing emails, correspondence, and documents.

Prepare letters, reports, quotations, invoices, and other administrative documents when required.

Manage and maintain proper filing systems, both physical and electronic.

Assist with scheduling meetings, appointments, and other office activities.

Answer and respond to routine enquiries from staff, customers, suppliers, and other parties.

Assist with payroll, attendance, leave records, and other staff-related administrative matters when required.

Monitor office supplies and arrange replenishment when necessary.

Assist in preparing and submitting applications, forms, and other documents to relevant authorities when required.

Coordinate with different departments, outlets, suppliers, and external parties on administrative matters.

Maintain companie's confidential records and employee information.

Assist management with reports, records, and other administrative tasks.

Ensure administrative work is completed accurately and within the required deadlines.

Perform other duties and responsibilities as assigned by management.

Requirements

• Previous administrative or office experience is preferred.
• Good knowledge of Microsoft Office, including Word and Excel.
• Good written and verbal communication skills.
• Strong organisational and time-management skills.
• Able to work independently and as part of a team.
• Careful, responsible, and detail-oriented.
• Able to handle confidential information professionally.
• Able to multitask and meet deadlines.
• Willing to learn and take on additional responsibilities when required.

Key Skills

• Administrative and clerical skills
• Data entry and record keeping
• Microsoft Office
• Filing and document management
• Communication skills
• Organisation and time management
• Attention to detail
• Confidentiality
• Problem-solving
• Teamwork