Admin Officer

BACUI CAPITAL MANAGEMENT PTE. LTD.; Singapore; On-site; SGD 33,000 - 56,000; Full time

Job summary

BACUI CAPITAL MANAGEMENT PTE. LTD. is seeking an Office Administrator to manage the day-to-day operations of the Singapore office and support client-related administrative tasks. The role involves coordinating facilities, procurement, records management, and basic HR duties in a small team environment.

Requirements include a Diploma or above and 1-3 years of relevant experience. Mandarin fluency is valued to communicate with the Hong Kong head office and Mandarin-speaking clients.

Qualifications

• Diploma or above is required or equivalent.
• 1-3 years of relevant experience in office administration, operations support or client servicing; fresh graduates with outstanding potential will be considered.
• Experience in financial services, asset management, family office or private banking is preferred.
• Strong English writing and speaking skills; Mandarin proficiency is a plus for Hong Kong head office communications.

Responsibilities

• Manage day-to-day office upkeep including facility liaison and meeting arrangements.
• Procurement of office supplies and supplier management.
• Handle mail, visitor reception, travel arrangements, and document filing.
• Provide basic HR administration: onboarding/offboarding and staff records.
• Liaise with Singapore government portals for company secretarial filings and compliance tasks.

Skills

AI mindset

Detail-oriented

Proactive

Multi-party coordination

Communication skills

Confidentiality

Education

Diploma or above

Tools

Microsoft Office

Job description

1. Office Administration

• Manage the day-to-day upkeep ofthe office, including property and facility liaison, maintenance of the officeenvironment, meeting room bookings and meeting arrangements
• Procurement of office supplies,inventory counts, fixed asset registration and supplier management
• Handling of mail and courier,visitor reception, call forwarding, name card printing and travel arrangements
• Document filing and recordsmanagement, ensuring that all documents are complete and traceable
• Processing of basic expenseclaims and invoices, and assistance in compiling monthly administrative expenserecords
• Basic HR administration:employee onboarding and offboarding procedures, maintenance of staff recordsand contact lists, leave and attendance records
• Company-secretarial-typematters: liaising with Singapore government portals to complete annual filings,information updates and compliance submissions

2. Client-Related Administrative Support

• Provide preliminaryadministrative assistance to clients with Singapore residency planning orimmigration needs
• Liaise with third-partyprofessionals engaged by the client, including company secretaries,accountants, lawyers and immigration advisers
• Follow up on data collection,form completion and progress updates (professional compliance advice remainsthe responsibility of the client's third-party advisers)

3. Other Duties

• Coordinate with the HR, Compliance and Finance departmentsof the Hong Kong head office on local matters
• Ad hoc tasks

4. Requirements

4.1 Education and Eligibility

• Diploma or above
• Singapore Permanent Resident(PR) status, or a visa permitting legal employment in Singapore (required)

4.2 Work Experience

• 1-3 years of relevantexperience in office administration, operations support or client servicing;fresh graduates with outstanding potential will also be considered
• Experience in financialservices, asset management, family office or private banking is preferred

4.3 Language Proficiency

• Good written and spokenEnglish, with the ability to handle English documents independently and tocommunicate externally with banks
• Fluent Mandarin, with theability to communicate smoothly with the Hong Kong head office team andMandarin-speaking clients

4.4 Professional Skills

• An AI mindset, with proficiencyin Microsoft Office
• Strong skills in documenthandling, process follow-up and multi-party coordination

4.5 Personal Attributes

• Detail-oriented andresponsible, proactive, able to work independently within a small team andhandle multiple tasks at the same time
• Strong willingness to learn,prepared to start from administrative work and to progressively gain exposureto and master business operations
• Good communication skills,professional integrity and a strong sense of confidentiality

5.Preferred Qualifications

• A valid Singapore drivinglicence with driving experience, financeor accounting background, experience in company secretarial matters, experiencein supporting private banking/EAM or external asset management business, or experiencein assisting clients with residency planning and immigration-relatedadministrative matters