ADMINISTRATIVE ASSISTANT

ZHONG CHENG DEVELOPMENT PTE. LTD.; Singapore; On-site; SGD 30,000 - 42,000; Full time

Job summary

ZHONG CHENG DEVELOPMENT PTE. LTD. is seeking an organized and proactive Administrative Assistant to support daily office operations in Singapore.

The role involves managing filing systems, handling mail, coordinating executive calendars, and arranging travel arrangements for management. You will greet clients, answer calls and emails with discretion, monitor office supplies, and draft memos or presentations.

Qualifications

• High school diploma or equivalent; a Bachelor’s degree is preferred.
• Advanced MS Office and collaboration tools proficiency.
• Strong organizational and time-management skills.
• Excellent verbal and written communication with discretion for confidential information.
• 1–3 years of relevant experience as admin/VA/office clerk.

Responsibilities

• Office Administration: Manage filing systems, mail, and office equipment.
• Calendar Management: Schedule appointments, coordinate meetings, and arrange travel itineraries.
• Communication & Reception: Answer phone calls, respond to emails, and greet clients/visitors professionally.
• Supplies & Inventory: Monitor supplies, anticipate needs, and place orders efficiently.
• Documentation: Draft memos, prepare slides, and record minutes during meetings.

Skills

Organizational skills

Time management

Multitasking

Verbal and written communication

Discretion regarding confidential info

Education

High school diploma or equivalent

Associate’s or Bachelor’s degree preferred

Tools

MS Office Suite

Google Workspace

Zoom

Slack

Job description

Job Description & Requirements

Job Description (Key Responsibilities)

• Office Administration: Manage physical and digital filing systems, handle incoming/outgoing mail, and maintain office equipment.
• Calendar Management: Schedule appointments, coordinate meetings, and arrange travel itineraries for management.
• Communication & Reception: Answer phone calls, respond to emails, and greet clients or visitors with a professional demeanor.
• Supplies & Inventory: Monitor office supply levels, anticipate needed supplies, and place orders efficiently.
• Documentation: Draft memos, prepare presentation slides, and accurately record minutes during meetings.

Job Requirements (Skills & Qualifications)

• Education: High school diploma or equivalent required; an Associate’s or Bachelor’s degree in Business Administration or a related field is preferred.
• Software Proficiency: Advanced knowledge of MS Office Suite (Word, Excel, PowerPoint) and collaboration tools (e.g., Google Workspace, Zoom, Slack).
• Core Competencies: Exceptional organizational skills, strong time management, and the ability to multitask in a fast-paced environment.
• Communication Skills: Excellent verbal and written communication skills with a high level of discretion for confidential information.
• Experience: Proven experience as an administrative assistant, virtual assistant, or office clerk (typically 1–3 years).