Administrative

MECHTRANS ENGINEERING PTE. LTD.; Singapore; On-site; SGD 33,000 - 67,000; Full time

Job summary

MECHTRANS ENGINEERING PTE. LTD. is seeking an experienced administrative professional to support the project management team and office operations in Singapore.

The role involves handling project files, reports, meetings, and stakeholder communications. The candidate should have strong MS Office skills, a degree in business administration or related field, and at least 3 years of admin experience, including front-desk or customer service responsibilities.

Qualifications

• Excellent communication and interpersonal skills; ability to work with stakeholders.
• Proficient in Microsoft Office (Excel, Word, PowerPoint).
• Degree in Business Administration or related field.
• Minimum 3 years of experience in an administrative role; front-desk or customer service experience is a plus.
• Ability to multitask and adapt to changing priorities and work under pressure.

Responsibilities

• Organizing and maintaining project files, schedules, and documentation.
• Assisting with the preparation of reports, presentations, and other project documentation.
• Coordinating meetings, taking minutes, and following up on action items.
• Providing general administrative support to the project management team.
• Liaising with internal and external stakeholders to gather information and resolve issues.
• Monitoring and maintaining project budgets and expenses.
• Supporting the implementation of project management processes and procedures.
• Manage front-desk reception operations, including calls, email, mail and visitor handling.
• Maintain accurate records and filing systems for easy retrieval of information.
• Perform other administrative tasks as required to support office operations and receptionist duties.

Skills

Communication

Interpersonal skills

Microsoft Office

Multitasking

Discretion

Education

Degree in Business Administration or related field

Tools

Microsoft Office

Job description

Job Description & Requirements

Key Responsibilities:

• Organizing and maintaining project files, schedules, and documentation
• Assisting with the preparation of reports, presentations, and other project documentation
• Coordinating meetings, taking minutes, and following up on action items
• Providing general administrative support to the project management team
• Liaising with internal and external stakeholders to gather information and resolve issues
• Monitoring and maintaining project budgets and expenses
• Supporting the implementation of project management processes and procedures.
• Manage front-desk reception operations, including calls, email, mail and visitor handling.
• Maintain accurate records and filing systems for easy retrieval of information.
• Perform other administrative tasks as required to support office operations and receptionist duties.

Requirements:

• Excellent communication and interpersonal skills, with the ability to work collaboratively with various stakeholders
• Proficient in using Microsoft Office suite, including Excel, Word, and PowerPoint.
• Any Degree in Business Administration or a related field.
• Minimum 3 years of experience in an administrative role; front-desk or customer service experience is a plus.
• Ability to multitask, adapt to changing priorities and work efficiently under pressure.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to handle sensitive information with discretion.